Purchasing Regulations

Regulation governing The Citadel’s purchasing policy

• S.C. Consolidated Procurement Code – The Citadel is a State Agency and must abide by the S.C. Consolidated Procurement Code. It governs the expenditure of all funds regardless of the source unless specifically exempted. This includes expenditures from grants, The Citadel Foundation, and federal funds.
• Certification – The Citadel is certified to make direct purchases of up to $500,000 for goods and services, and consulting services, while, for information technology and construction management we currently are certified to purchase up to $100,000.00. The Materials Management Office, the CIO (Chief Information Office) and the State Engineers in Columbia completes purchases exceeding these limits.

Competitive Requirements and Thresholds for Purchases

The following limits apply to all purchases not otherwise exempted regardless of the fund source. Note the dollar limits at which competition is required.

Up to $10,000 – No competition required. Departments determine if price is fair  & reasonable	$10,000.01 to $25,000 Three written quotes Faxes are acceptable Quotes obtained by buyer Written specifications are recommended
$25,000.01 to $100,000 Formal written Request for Quotation Purchase must be advertised in SCBO Written specifications required Processed by buyer Protests are allowed over $50,000	Over $100,000 Formal sealed bid/proposal Written specifications required Purchase must be advertised in SCBO Processed by buyer Protests are allowed
	Purchases Exceeding $500,000 Formal sealed bid/proposal Prepared and contract administered by the Materials Management Office in Columbia Allow 90 to 120 days before award Protests are allowed