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Giving to The Citadel

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Annual Inventory

A physical inventory of all property will be made annually. An Inventory Verification List will be produced each year and distributed to the departmental custodian accompanied by instructions on accomplishing the inventory verification. The Inventory Verification List will be provided by the first day of the month in which the inventory verification is scheduled, and the completed verification must be returned by the last day of the month.

If a change in the annual verification month is desired, contact the This email address is being protected from spambots. You need JavaScript enabled to view it. .

Month

Department Custodian No.

January

English
Cadet Activities
Math/Computer Science
Laundry
Quarters One
Chemistry
Athletic Department
111700
115100
111900
328700
117600
111300
326000

February

Modern Languages
Health and Physical Education
Physics
Procurement Services
Writing Center
Cadet Store
Infirmary
Multicultural Affairs
112000
112100
112200
116450
114520
328200
328600
114580

March

Air Force ROTC
Beach House
Library
Museum
Public Safety
Rifle Club
Civil Engineering
Dir Financial Services
111000
115100
114810
114850
116210
115126
111400
116410

April

Boiler Plant
Carpenter Shop
Dir, Physical Plant
Electric Shop
Grounds
Machine Shop
Motor Pool
Paint shop
Biology
HVAC Shop
Zone Maintenance
117200
117302
117100
117502
117300
117501
117401
117301
111100
117503
117300

May

Electrical Engineering
Business Administration
Psychology
Dining Services
Print Shop
History
Political Science
111600
111200
112400
328300
328800
111800
112300

June

College of Grad and Prof Studies
ITS

External Affiars
VP Facilities and Engineering
Counseling Center
Construciton Management

113000
116930

116140
117700
115900
117710

July

Barber Shop
Gift Shop
Education
Post Office
327200
327800
111500
115134

August

Boating Center
Financial Aid
Tailor Shop
115132
115700
328900

September

Dean Humanities and Social Science
Dean-Undergraduate
President's Support Staff
Oasis
Honors
Provost
Academic Affairs
114300
114500
116105
114305
114105
114100
114200

October

Alumni/Publications
Commandant
Human Resources
Pistol Club
President's Office
Registrar
Auxiliary Enterprises
116150
115600
116300
115240
116100
115500
116460

November

Admissions
Army ROTC
Cadet Armory/Rifle
Chaplain's Office
Navy ROTC
Treasurer
VP Finance
115400
111010
111011
115800
111020
116440
116400

December

Band
Center for Regional Devel.
Protocol
115610
222124
222330


Central Stores Inventory Procedures
A Central Stores inventory will be conducted annually during the month of June.

  • All stores will be frozen at a predesignated time and will remain frozen until inventory is completed.
  • Two teams acting independently of each other will conduct the inventory.
    - Both teams will use the Stock Count List generated by the central stores requisitioning system to record their count.
    - Both counts will be compared by the Supply Manager.
    - If the two counts do not agree on a given item, then a recount of that item will be taken by the This email address is being protected from spambots. You need JavaScript enabled to view it. .
  • Upon completion of the physical inventory, the Supply Manager will complete a Stock Value List.
  • The Supply Manager will certify that the report is true and accurate and submit the reports to the Director of Procurement Services.