Annual Inventory
A physical inventory of all property will be made annually. An Inventory Verification List will be produced each year and distributed to the departmental custodian accompanied by instructions on accomplishing the inventory verification. The Inventory Verification List will be provided by the first day of the month in which the inventory verification is scheduled, and the completed verification must be returned by the last day of the month.
If a change in the annual verification month is desired, contact the This email address is being protected from spambots. You need JavaScript enabled to view it. .
|
Month |
Department | Custodian No. |
|
January |
English Cadet Activities Math/Computer Science Laundry Quarters One Chemistry Athletic Department |
111700 115100 111900 328700 117600 111300 326000 |
|
February |
Modern Languages Health and Physical Education Physics Procurement Services Writing Center Cadet Store Infirmary Multicultural Affairs |
112000 112100 112200 116450 114520 328200 328600 114580 |
|
March |
Air Force ROTC Beach House Library Museum Public Safety Rifle Club Civil Engineering Dir Financial Services |
111000 115100 114810 114850 116210 115126 111400 116410 |
|
April |
Boiler Plant Carpenter Shop Dir, Physical Plant Electric Shop Grounds Machine Shop Motor Pool Paint shop Biology HVAC Shop Zone Maintenance |
117200 117302 117100 117502 117300 117501 117401 117301 111100 117503 117300 |
|
May |
Electrical Engineering Business Administration Psychology Dining Services Print Shop History Political Science |
111600 111200 112400 328300 328800 111800 112300 |
|
June |
College of Grad and Prof Studies External Affiars |
113000 116140 |
|
July |
Barber Shop Gift Shop Education Post Office |
327200 327800 111500 115134 |
|
August |
Boating Center Financial Aid Tailor Shop |
115132 115700 328900 |
|
September |
Dean Humanities and Social Science Dean-Undergraduate President's Support Staff Oasis Honors Provost Academic Affairs |
114300 114500 116105 114305 114105 114100 114200 |
|
October |
Alumni/Publictions Commandant Human Resources Pistol Club President's Office Registrar Auxiliary Enterprises |
116150 115600 116300 115240 116100 115500 116460 |
|
November |
Admissions Army ROTC Cadet Armory/Rifle Chaplain's Office Navy ROTC Treasurer VP Finance |
115400 111010 111011 115800 111020 116440 116400 |
|
December |
Band Center for Regional Devel. Protocal |
115610 222124 222330 |
Central Stores Inventory Procedures
A Central Stores inventory will be conducted annually during the month of June.
- All stores will be frozen at a predesignated time and will remain frozen until inventory is completed.
- Two teams acting independently of each other will conduct the inventory.
- Both teams will use the Stock Count List generated by the central stores requisitioning system to record their count.
- Both counts will be compared by the Supply Manager.
- If the two counts do not agree on a given item, then a recount of that item will be taken by the Supply Manager. - Upon completion of the physical inventory, the Supply Manager will complete a Stock Value List.
- The Supply Manager will certify that the report is true and accurate and submit the reports to the Director of Procurement Services.