The Citadel

The Military College of South Carolina

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Travel Receipts

The following receipts MUST be attached to the Travel Reimbursement Document (TRD) - even if the expense was prepaid.

  • Conference registration - Include a copy of the full program, agenda or itinerary.
  • Airfare – Adequate documentation reflecting the ticket cost, dates and destination must accompany the travel voucher. This may be accompanied via one or several of the following: boarding pass, copy of a printed ticket or print out of internet purchase.
  • Hotel or other accommodation - itemized hotel bill with traveler's name
  • Car rental - paid itemized receipt
  • Meals that are reimbursed at actual cost rather than according to the meal allowance - must have itemized receipt, not credit card receipt.
  • Miscellaneous Expenses - must have receipt if over $25.00. Any expenses $25.00 or less do not require a receipt. However, a written explanation should be included with your TRD.
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