Fiscal Year-End Information

FY2026 Important Dates for Year End

  • MAY – JUNE 11TH
    • Plan for final purchases of the Fiscal Year.
      • Purchase Requisitions (PRs) should be entered allowing enough time to receive the item or service. 
      • If a good is not received or service not completed by June 30th, it will be a Fiscal Year 2027 expense.
    • Receive on POs as soon as items are received or service complete to expedite payment processing before the end of June.
    • Submit invoices and reimbursements for processing as soon as possible:
      • For invoices tied to a PO, please forward to ap@citadel.edu
      • For direct pay invoices and non-travel reimbursements, please submit them via the Chrome River invoicing module.
      • For travel reimbursements, please submit them via the Chrome River travel module.
    • PLEASE NOTE: Prepayments for items to be received or performed after June 30th will be expensed in FY27 (i.e. no reduction of FY26 budgets). This includes maintenance plans, dues, subscriptions, and expenses for travel after June 30th.
  • THURSDAY, JUNE 11TH
    • Cut Off date for Purchase Requisitions for FY26.
    • Last day to submit petty cash reimbursements to the Student Business Services Office for FY26.
    • Last day to place Central Supply Orders.
    • Review open purchase orders on FPIOPOF and enter a receipt for all goods/services that have been received/rendered so that invoices can process for payment.
    • PLEASE NOTE: For any remaining open purchase orders, please let the Procurement Office know if they will not be used before the end of the fiscal year so they can be closed and the funds can be unencumbered.
  • MONDAY, JUNE 15TH
    • Contact the Procurement Office if a Fiscal Year 2027 Purchase Requisition is required before July 1st.
      • FY27 PRs will be approved only if the PO is required prior to July 1st.
      • Please contact them to get a PR number and remember to manually enter it when putting in the PR. Banner will not automatically number for FY27 until after June 30th.
  • THURSDAY, JUNE 18TH
    • Cutoff for submitting invoices tied to POs to ap@citadel.edu that need to be captured in the last check run of FY26 the following Thursday.
    • PLEASE NOTE: It is strongly recommended that invoices and/or reimbursements that need to be captured in the last check run of FY26 that will be entered via Chrome River also be submitted by this date to allow appropriate time to get through approval queues. APPROVERS ARE ASKED TO KEEP A CLOSE EYE ON THEIR QUEUES AT FISCAL YEAR-END TO AVOID DELAYS IN PROCESSING.
  • MONDAY, JUNE 22ND
    • Cutoff for submitting invoices tied to POs to ap@citadel.edu that need to be captured in the last direct deposit run of FY26 the following Monday.
    • PLEASE NOTE: It is strongly recommended that invoices and/or reimbursements that need to be captured in the last direct deposit run of FY26 that will be entered via Chrome River also be submitted by this date to allow appropriate time to get through approval queues. APPROVERS ARE ASKED TO KEEP A CLOSE EYE ON THEIR QUEUES AT FISCAL YEAR-END TO AVOID DELAYS IN PROCESSING.
  • THURSDAY, JUNE 25TH
    • Last day to enter interdepartmental transfers (IDTs) or uploads charging other campus departments.
    • Last check run for FY26.
  • FRIDAY, JUNE 26TH
    • Last day to use purchasing cards. Any charges not processed by Bank of America by this date will be a Fiscal Year 2027 expense.
  • MONDAY, JUNE 29TH
    • All cash receipts for FY26 MUST be in the Student Business Services Office by 10:00am.
    • Last direct deposit run for FY26.
    • One Card system will shut down at 5:00pm.
  • TUESDAY, JUNE 30TH
    • Banner system will shut down at noon.
  • WEDNESDAY, JULY 1ST
    • Banner and One Card systems will re-open at 6:00am.
    • First direct deposit run for FY27.
  • THURSDAY, JULY 2ND
    • First check run for FY27.
  • THURSDAY, JULY 9TH
    • Last day to complete purchasing card reconciliation and make any necessary changes in Banner. Expenses will be charged to FY26. Reconciliations must be completed by close of business (5:30pm) as charges will be posted that evening.
    • PLEASE NOTE: Exhibit H forms WILL NOT be available for June 2026 p-card charges. Charges MUST be fully reconciled to the appropriate index and account by Thursday, July 9th. If you are responsible for reconciling p-card charges and will be out during the time that June 2026 charges are being reconciled, please contact Procurement to find an alternative liaison for the month.
  • THURSDAY, JULY 16TH
    • All FY26 invoices and reimbursements should be submitted by this date. After June 30, 2026, ALL FY26 invoices and reimbursements, regardless of type (i.e., PO vs non-PO, travel vs non-travel) should be submitted via email to ap@citadel.edu, so they can be booked in the correct fiscal year.
      • Anything submitted via Chrome River after June 30, 2026, will automatically be booked to FY27.
    • PLEASE NOTE: After this date, no FY26 reimbursements for travel or non-travel expenses will be made without prior approval from Financial Services.
  • THURSDAY, JULY 23RD
    • The general ledger in Banner will roll forward from FY26 to FY27.
      • PLEASE NOTE: You will not be able to see any fund balances in FY27 until AFTER the general ledger rolls forward.