FY2025 Important Dates for Year End
- MAY – JUNE 12TH
- Plan for final purchases of the Fiscal Year. Purchase Requisitions (PRs) should be entered allowing enough time to receive the item or service. If a good is not received or service not completed by June 30th, it will be a Fiscal Year 2026 expense.
- Contact the Procurement Office if a Fiscal Year 2026 Purchase Requisition is required before July 1st.
- FY26 PRs will be approved only if the PO is required prior to July 1st.
- Receive on POs as soon as items are received or service complete to expedite payment processing before the end of June.
- Forward invoices to ap@citadel.edu.
- Be sure to include the receiving number, if applicable
- PLEASE NOTE: Prepayments for items to be received or performed after June 30th will be expensed in FY26 (i.e. no reduction of FY25 budgets). This includes maintenance plans, dues, subscriptions, and expenses for travel after June 30th.
- JUNE 12TH
- Cut Off date for Purchase Requisitions for FY25.
- Last day to submit petty cash reimbursements to the Student Business Services Office for FY25.
- Last day to place Central Supply Orders.
- Review open purchase orders on FPIOPOF and enter a receipt for all goods/services that have been received/rendered so that invoices can process for payment.
- PLEASE NOTE: For any remaining open purchase orders, please let the Procurement Office know if they will not be used before the end of the fiscal year so they can be closed and the funds can be unencumbered.
- JUNE 16TH
- • Purchase Requisitions for Fiscal Year 2026 can be requested from the Procurement Office. Please contact them to get a PR number and remember to manually enter it when putting in the PR. Banner will not automatically number for FY26 until after June 30th.
- JUNE 19TH
- Cut off for Direct Pay Requests (DPRs).
- JUNE 26TH
- Last day to enter interdepartmental transfers (IDTs) or uploads charging other campus departments.
- Last check run for FY25.
- All cash receipts for FY25 MUST be in the Student Business Services Office by 10:00am on June 26th.
- One Card system will shut down Thursday, June 26th at 5:00pm.
- Last day to use purchasing cards. Any charges not processed by Bank of America by this date will be a FY26 expense.
- JUNE 30TH
- Banner system will shut down on Monday, June 30th at noon.
- JULY 1ST
- Banner and One Card systems will re-open on Tuesday, July 1st at 6:00am.
- First check run for FY26.
- JULY 10TH
- Last day to complete purchasing card reconciliation and make any necessary changes in Banner. Expenses will be charged to FY25.
- JULY 17TH
- All FY25 invoices should be submitted to ap@citadel.edu by this date.
- All travel reimbursements must be submitted in Chrome River by this date. After this date, no FY25 reimbursements for travel will be made.
- All reimbursements for expenses must be delivered to ap@citadel.edu by this date. After this date, no FY25 reimbursements for expenses will be made.