Undergraduate Clubs - Cadet Activities

The Citadel Undergraduate Clubs

The Campus Club Coordinator (CCC) is responsible for the annual process of chartering and supervision of all official Citadel clubs. Participation in campus clubs allows students to take part in a variety of extracurricular activities and are an important part of The Citadel’s leadership development process.

Forming a Club

Any group interested in chartering an undergraduate club on the Citadel campus must review the most recent versions of The White Book, Chapter 4-Cadet Support Services Section 1-Cadet Activities and the 2026-2027ay Undergraduate Club Handbook before entering any information to the Annual Club Charter form. Each campus club is required to submit a charter form for each academic year before 1 October first semester. Each charter will be reviewed and approved as an official and sanctioned club for the current year. Without approval, clubs are not permitted to hold meetings, fundraise or any other group activity or function on campus All club questions should be directed to the CCC, Kelsey Hassinger at (843) 953-5262.

General Information

Approved Cadet Clubs and Organizations for 2025-2026ay. The list will be updated with the 2026-2027ay approved clubs after submission deadline of 1 Oct.
Club Sports Information. The Intramural, Club, and Recreational Athletics (ICRA) Club Sports program provides structure for a limited number of student-run competitive sports teams. We strive to operate safely while keeping the college’s educational mission at the forefront, within the limits of available resources. ICRA does not sponsor sports that are governed by the NCAA or the Southern Conference, motorsports, hunting, fishing clubs, or any activity whose goal is to strike an opponent’s head or cause injury to an opponent. Contact Mary Ellen Huddleston further clarification.

Required Annual Submissions

Annual Club Charter form. To charter a club or organization, the annual club charter form must be completed in full and submitted to the CCC NLT 1 October during the fall semester of each academic year.
Annual Club Advisor Information form. As part of the annual charter process, each advisor must submit their own Advisor Information form. Without this form, an advisor is not eligible to submit required documents nor considered for supervision on any special order.

Club Finance Requirements

It is mandatory that all club financial accounts are on campus under Student Business Services in an agency index account or department account. There are no exceptions.

Semester Financial Report. To be submitted to the CCC before the end of each academic semester.
Request to Establish a New Club Agency Index Fund form. To open a club Index account, all sections of the attached form and submit to Financial Services. Instructions are included as part of the form.
Student Business Services forms. These forms are not required but are helpful for club financial transactions. These include Petty Cash, Student Mean Money Receipt, Cash/Check Transmittal, and Credit Card Transmittal.

Club Funding Permissions

Clubs must request permission to have any fundraising activity on or off campus. All clubs must initiate the fundraising permission process NLT 10 days prior to the fundraising event by submitting either

General Fundraising Permission Request. This request requires signatures from the 1) the fundraising PIC/CIC, 2) club advisor/leader, 3) the facilities manager where the event is to take place, and 4) Chartwells when food or beverage items are being sold or served as part of the fund raising event before submission to Cadet Activities for final approval.
Athletic Event Fundraising Permission Request. for fundraising at any NCAA home athletic event. This request requires signatures from 1) the fundraising PIC/CIC, 2) club advisor/leader, 3) the Citadel Athletic Marketing department before submission to Cadet Activities for final approval.

Club Advisor Requirements

Assurance that all Citadel Policies are followed in all aspects of club activity and business.
Enforcement of Citadel policies with club members.
Non-Citadel Advisors. Potential advisors who are NOT Citadel employees are required to submit 1) the Cadet Activities Volunteer Request form and 2) the Authorization for Release of Information form to initiate a background check. A background check is mandatory for Citadel employees and volunteers to work in any capacity with cadets. This is submitted only once.
Mandatory Advisor Training. In accordance with the Mandatory Training Policy, Memorandum Number 6-125 dated 1 October 2025, all club advisors, Citadel employees, and non-Citadel volunteers are required to complete the following trainings and keep them current./ up to date for the academic year.
- All trainings are accessed through My Citadel Portal. The Citadel tracks the currency of all required training to ensure that all involved with Citadel students are up to date and compliant with school regulations. Refer tothe 2026-2027ay Undergraduate Club Handbook for more information.

Special Orders for Clubs

Special Orders are required for any club activity or event held on or off campus and is not listed on the Training Schedule. See Special Orders for Clubs.

Only the club’s advisor or a club member in a leadership position may submit the Special Order Request form to the CCC NLT 10 days prior to the start date/time of the order. Refer to The White Book, Chapter 4, Section 1 and 2026-2027ay Undergraduate Club Handbook.