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Documentation Guidelines

If you are a new or current student seeking services, the Student Success Center (SSC) is committed to ensuring a welcoming and accessible college experience for you.

To request accommodations for a disability or services, or to address questions you may have, please contact Shannon McKenzie at 843-953-6877.

In order to evaluate your requests for accommodations, the SSC will take into consideration your self-report, records of past accommodations and services from high school and other colleges, formal psychological or medical evaluations, and letters from health service providers. Any information concerning how your conditions are likely to impact you at The Citadel will help us to identify potential accommodations and services.  Documentation, which should include the following nine elements, is necessary to establish the presence of a disability and the need for accommodation(s):

  1. A diagnostic statement identifying the disability, date of the most current diagnostic evaluation, and the date of the origninal diagnosis.
  2. A description of the diagnostic tests, methods, and/or criteria used including specific test results (including standardized testing scores) and the examiner's narrative.
  3. A description of the current functional impact of the disability. This may be in the form of an examiner's narrative, and/or an interview, but it must have a rational relationship to diagnostic assessments. For learning disabilities, current documentation is defined using adult norms.
  4. A statement indicating treatments, medications, or assistive devices/services currently prescribed or in use, with a description of the mediating effects and potential side effects from such treatments.
  5. A description of the expected progression or stability of the impact of the disability over time, particularly the next five years.
  6. A history of previous accommodations and their impact.
  7. The credentials of the diagnosing professional(s), if not clear from the letterhead or other forms. Please note that diagnosing professionals shall not be family members or others with close personal relationship with the individual being evaluated.
  8. Documentation preparded for specific non-education venues (i.e. Social Security Administration, Department of Veterans Affairs, etc.) may not meet the criteria as set forth by The Citadel.
  9. IEP or 504 plans will not be considered sufficient documentation unless accompanied by a current and complete evaluation.

Beyond these nine elements needed for documentation, recommendations for accommodations, adaptive devices, assistive services, compensatory strategies, and/or collateral support services will be considered on a case-by-case basis.

Qualified professionals may refer to the Educational Testing Services Guidelines for Attention Deficit Disorder, Learning Disability, or Psychological Disability or more specific information regarding the documentation of a disability. Copies of each may be obtained from the Educational Testing Service (ETS) website

Documentation must indicate that the disability substantially limits some major life activity, including learning.

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