Student Meal Money
Students will be furnished meal money when traveling on approved trips. All students are to be provided meal money at the rates established. Departments are not authorized to deviate from the prescribed rates. Arrangements may be made with Dining Services to provide box lunches for up to two meals, if appropriate, to decrease the costs of the meal allowance for the initial 24-hour period. The reimbursement will total $20 a day and will be computed based on the following missed meals:
Citadel faculty and staff traveling with student groups may make a decision to receive the same amount as the students and receive their meal money in advance, as part of the student process, or they may elect to file a Travel Reimbursement after the trip and claim the rates applicable to state employees.
It is the responsibility of the sponsoring department to compute the amount of meal money to be provided to each student in accordance with the guidelines noted above. The total to be distributed to each student will be noted on the Student Meal Money Receipt Form.
Petty Cash Reimbursement Form must be completed and presented to the Treasurer’s Office five (5) business days prior to the trip, if over $1000 and three (3) business days prior for all other requests. The sponsoring department may pick up the cash on the day before the trip if the trip is on a weekend or will begin prior to the opening of the Treasurer’s Office.
Meal money should be completely distributed and each student is required to sign for the receipt of the money. The signed Student Meal Money Receipt Form and any undistributed cash is required to be turned in to the Treasurer’s Office within 72 hours of returning from the trip.