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FTE Position Justification Form


Before requesting additional personnel or filling a vacancy, please consider whether duties may be reallocated among other positions within your area.

Also please save your submission as a Word document in case the form does not submit.



Instructions: Complete this form to provide the organizational justification for filling a vacant position or creating a new position. All position requests will be vetted by the FRB’s Vacancy Committee for final recommendation to the President. If this is a staff position, please ensure that the position description has been updated in PageUp to reflect any new duties or supervisory changes prior to submitting this request form.


Section 1 - General Information



Requester Name (*)

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Email Address (*)

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Division / Department (*)

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Proposed Position Title (Internal) (*)

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New Position? (*)

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Position Number (*)

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Appointment Period (months) (*)

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Anticipated Start Date (*)

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Expected Salary Range (*)

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Incumbent's Salary (*)

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Index to be charged (*)

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Is the position currently vacant?

No, it will be on

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Yes, since

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Are there additional funding sources for the position? Please list additional indexes used (E&G, Auxiliaries, targeted fees, gift, etc) (*)

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Section II - Justification of Request



Provide a description of the services or academic specialties the position provides and include a statement on how the position is vital to the success of that service or academic specialty. (*)

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Provide an assessment of the effect on the department’s operation if the position is left unfilled. Please include any quantitative impact on internal and external customer and/or student service levels and an assessment of the impact of discontinuing the work altogether. (*)

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If the request is not approved, how would the associated funds be reallocated? (*)

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Provide a description of any changes within the past 12 months in the departmental workload (increase or decrease) that would affect the need for this position. (*)

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Provide a description of changes, such as increased automation, increased regulations, assessment and accreditation requirements or reporting requirements that have impacted the department and/or the position within the past 12 months. (*)

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Describe the department’s efforts to accomplish this work via other positions. What are the advantages and disadvantages of having other positions perform the work? (*)

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Cite statistics, comparable universities, etc. that support the recommendation and funding of this position.

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If the request is for a managerial or supervisory position:

Provide the number of subordinates who report directly to the position.

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What position would the subordinates report to if the position were left unfilled?

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Provide the number of other managers in the division and explain the effect on their span of control if the position were to remain unfilled.

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