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COI Final Grade Appeal Form


The Citadel COI Final Grade Appeal Policy requires that the student must initiate the grades appeal process. The process includes the following:

  1. Student presents his/her concerns in writing to the instructor. Student then meets with the instructor to discuss these concerns (click here for tips for meeting with your instructor). A decision will be made within 3 business days. If the instructor fails to respond within the allotted time, the student can proceed to next step (writing the department head).

  2. Student presents his/her concerns in writing to the department head. Student then meets with department head to discuss these concerns. A decision will be made within 3 business days. If the department head fails to respond within the allotted time, the student can proceed to next step (writing the dean).

  3. Student presents his/her concerns in writing to the dean. (If student are uncertain of who the dean is they should contact the Associate Provost of Academic Affairs.) Student then meets with dean to discuss these concerns. If the student is not satisfied with the outcome of the discussion, the student submits a grade appeal form (form is below) and provides required material to the dean of the school within four weeks from when grades were released.

  4. The dean will form a grade appeal committee consisting of at least three (3) tenured or tenure-track faculty two of which from the department and one from outside the department and provide direction to the committee, including maintaining the confidentiality of the process.

  5. The dean may request materials as needed from the instructor regarding the grade appeal, including but not limited to grades, syllabus, and assignments, for the grade appeal committee.

  6. The dean may request additional information from the student as needed for the grade appeal committee, as well as ask the student to craft a detailed letter about why he/she is appealing the grade. Note: The grade appeal committee does not interact with the student or instructor. Any needed materials are to be gathered and disseminated by the college or school dean.

  7. The grade appeal committee submits its recommendation to the Associate Provost for Academic Affairs.

  8. The Associate Provost for Academic Affairs will evaluate the situation and the recommendation from the grade appeal committee and notify the student and instructor of the appeal decision within 15 business days of receipt of the grade appeals form.

  9. If the decision results in a grade change, the Associate Provost for Academic Affairs submits a copy of the letter to the Registrar, requesting the grade change.


Name (Last name, first name) (*)

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CWID (*)

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Email (*)

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Phone Number (*)

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Course (CRN, Prefix, Number, and Name) (*)

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Semester/Year (*)

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Academic Advisor (*)

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Major (*)

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Instructor Name (*)

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Date of meeting with instructor (Month/Day/Year) (*)

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Reason for grade appeal (*)





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If other, please explain

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Attach supporting documents and a letter explaining the rationale for the appeal (*)

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Grade received (*)

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Grade expected (*)

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Department Head where course resides

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Dean of the school where course resides

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I declare that the information on this form and all supporting documentation is true, correct, and complete to the best of my knowledge and belief. I also understand that purposeful misrepresentation of my situation constitutes scholastic dishonesty. (*)

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