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Adding/Withdrawing from Classes; Changing Majors

Adding/Dropping a Class

  • A cadet must Add or Drop a class during the Drop/Add period which ends the first Tuesday after classes begin on Wednesday. In other words, cadets only have a few days to make this decision.
  • Once a cadet has decided to Add or Drop a class, he/she must follow the process as outlined in Lesesne Gateway, Banner Self-Service.
  • Remember, cadets only have a few days to complete this process. Please see the Academic Calendar  for the exact dates.

Course Withdrawal

  • A cadet will receive a W for withdrawal from a course prior to the official deadline. See the Academic Calendar for the Withdrawal dates.
  • A Withdrawal Form (from the Registrar) must be completed and contain the proper signatures in the following order:
    1. Course Instructor
    2. Advisor
    3. Registrar
  • After the Withdrawal date, cadets will receive the grade of F should they fail to complete the course or complete it unsuccessfully.

If a cadet withdraws or drops a class, the cadet must attend all class meetings of the withdrawn or dropped class until all signatures have been submitted to the Registrar, and the class schedule has been corrected.

Change of Academic Major

Students who wish to change their major should consult with their Academic Advisors in their current major course of study as well as with the Associate Dean or Department Head offering the new major. Forms for requesting a change of academic major are available in the Registrar's Office.

Improving GPA:

1.  Taking or Repeating Courses to Improve GPA

A student may not take or repeat a course which is taught at a lower level than or serves as a prerequisite for a course which the student has already completed.

Courses may be repeated under the following conditions:

  1. No course may be repeated once a grade of B or higher has been earned.
  2. If a course is repeated, the last grade of record is used to determine whether course requirements for graduation have been met.
  3. If a previously passed course is repeated, the hours may be used only once toward meeting requirements for total hours passed.
  4. A transfer course may be repeated to improve a GPA only if the grade of C or higher was earned at the transfer institution.
  5. All grades (those that meet the above criteria) from repeated courses are included in computing the student's grade-point average.

2.  Grade Replacement Policy 

The Grade Replacement Policy came into effect in March 2013, and explains the following criteria for grade replacement:

1) Undergraduate students may choose to repeat any course in which they earned a grade of "C" or less.

2) The original course grade will be replaced by the newer grade when calculating students’ grade-point averages (GPA’s), quality hours, and earned credit hours.

3) Both the old and new grades will appear on students’ transcripts, but only the newer grade will be used in calculating GPA’s.

4) The maximum number of hours for which grade replacement will be allowed over the course of a student’s undergraduate career is 16.

5) All grades earned would be used in calculating graduation honors.

Course Load Requirements

  • A full-time student must be enrolled throughout each semester in coursework totaling at least 12 credit hours.
  • A cadet must be a full-time student.
  • Any cadet who drops below the 12-credit-hour minimum at any time during a semester is subject to discharge, unless there are extenuating circumstances. Such circumstances must be presented in writing to the Associate Provost for Academic Affairs.
  • Students and their parents should be aware that carrying fewer than 12 credit hours may affect insurance coverage with some companies and may also affect eligibility for financial aid.

Course Overload

The maximum course load (credit hours) which will be approved for either fall or spring semester is normally 22. Overloads may be requested in writing to the Associate Provost for Academic Affairs.

Course Substitutions

Course substitutions are made only when justified by extenuating circumstances. Such circumstances must be presented in writing by the student, and the requested substitution must have the support of the Faculty Advisor, the Associate Dean or Department Head, and the Associate Provost for Academic Affairs. Forms for requesting course substitutions are available in the Registrar’s Office./p>

Combining Courses

Courses may be combined to meet a maximum of one-general-elective requirement under the following circumstances:

  1. The courses to be combined must be offered by the same department and must be related in some way.
  2. The Associate Dean or Department Head of the student’s major school or department must provide a recommendation and rationale for combining the courses.
  3. The Associate Provost for Academic Affairs must grant final approval for the combining of courses.

For more academic information, please see the Course Catalog,

Graduate Courses

Students pursuing an undergraduate degree will not be permitted to enroll in graduate courses.

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