The Military College of South Carolina
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Courses: Combining, Continuance, Overloads, Repeating and Substitutions

While the information is as accurate as possible, in the case of any discrepancies between this webpage and the student's catalog of record, the catalog will be the final authority. Online catalogs can be found here.

Academic Criteria for Continuance

  • In order to be eligible to continue at The Citadel, a student must meet minimum standards for hours earned at The Citadel or properly transferred from another accredited institution and cumulative grade-point average maintained.
  • These criteria are assessed initially after the cadet’s second semester at The Citadel and then at the end of each two-semester period.
  • Credits earned through AP or course work taken by an entering freshman in the summer prior to initial matriculation WILL NOT be used toward meeting the minimum standard for hours earned in an academic year.
  • Although The Citadel will notify students who are deficient in either or both areas, it is the responsibility of the student to ensure that these criteria are met.
  • To avoid academic discharge, a student must meet both hour and GPA requirements concurrently either at the end of the fall semester, at the end of the spring semester, or in August, as appropriate.
  • A full-time student (one carrying at least 12 credit hours each semester) must pass at least 24 semester hours in each 12-month period after initial matriculation or readmission.
  • If a previously passed course is repeated, the hours may be used only once toward meeting requirements for hours passed.
  • Part-time students must pass 50% of the hours attempted.
  • Each student must maintain a minimum cumulative grade-point average as prescribed in the following table. This grade-point average is calculated as described earlier in this section.

The column labeled “Total Hours” includes 1) all credits attempted for which a grade of “A,” “B,” “C,” “D,” or “F” was received at The Citadel, 2) course work transferred from other colleges, and 3) courses taken Pass-Fail or in which the grade of “U” was earned.

This table shows the minimum academic progress a student must make to continue at the College and to avoid Academic Discharge:

Continuance on Academic Probation

Total Hours
(Quality Hours Plus
Transfer & Pass/Fail Hours)

Grade-Point Average
for Continuance
on Probation







100 & above


To continue without Probation, a student must meet the requirements as outlined in the following table:

Continuance Without Probation

Total Hours
(Quality Hours Plus
Transfer & Pass/Fail Hours)

Grade-Point Average
for Continuance
Without Probation







100 & above


For the purpose of determining Academic Probation, Criteria for Continuance, Dean’s List, Gold Stars, Graduation, and other academic matters, the grade-point average will be computed to three decimal places.

Course Withdrawal

  • A cadet will receive a W for withdrawal from a course prior to the official deadline. See the Academic Calendar for Withdrawal dates.

  • A Withdrawal Form must be completed and contain the proper signatures in the following order:
    1. Course Instructor
    2. Advisor
    3. Registrar

After the Withdrawal date, cadets will receive the grade of "F" should they fail to complete the course or complete it unsuccessfully.

Taking or Repeating Courses to Improve the GPA

  • The regulatory definition for full-time enrollment status (for undergraduates) has been revised to allow a student to retake (one time only per previously passed course) any previously passed course.
  • For this purpose, passed means any grade higher than an “F”, regardless of any school or program policy requiring a higher qualitative grade or measure to have been considered to have passed the course.
  • This retaken class may be counted towards a student’s enrollment status, and the student may be awarded Title IV aid for the enrollment status based on inclusion of the class.
  • A student may be repeatedly paid for repeatedly failing the same course (normal SAP policy still applies to such cases), and if a student withdraws before completing the course that he or she is being paid Title IV funds for retaking, then that is not counted as his or her one allowed retake for that course.
  • However, if a student passed a class once, then is repaid for retaking it, and fails the second time, that failure counts as their paid retake, and the student may not be paid for retaking the class a third time.

Course Load Requirements

  • A full-time student must be enrolled throughout each semester in course work totaling at least 12 credit hours.
  • A cadet must be a full-time student. Any cadet who drops below the 12-credit-hour minimum at any time during a semester is subject to discharge, unless there are extremely extenuating circumstances.
  • Such circumstances must be presented in writing to the Associate Provost for Academic Affairs.
  • Students and their parents should be aware that carrying fewer than 12 credit hours may affect insurance coverage with some insurance companies and may also affect eligibility for financial aid.

Course Overload

  • The maximum course load (credit hours) which will be approved for either fall or spring semester is normally 22.
  • Overloads may be requested in writing to the Associate Provost for Academic Affairs.
  • Course loads of up to 24 hours may be allowed in certain circumstances.
  • But in no case will an overload of more than 24 hours be allowed.

Course Substitutions

  • Course substitutions are made only when justified by extenuating circumstances. Such circumstances must be presented in writing by the student, and the requested substitution must have the support of the faculty advisor, the associate dean or department head, and the Associate Provost for Academic Affairs.
  • Forms for requesting course substitutions are available in the Registrar’s Office.

Combining Courses

  • Courses may be combined to meet a maximum of one general elective require- ment under the following circumstances:
    1. The courses to be combined must be offered by the same department and must be related in some way.
    2. The associate dean or department head of the student’s major school or department must provide a recommendation and rationale for combining the courses.
    3. The Associate Provost for Academic Affairs must grant final approval for the combining of courses.

Credit Hour Policy 

For additional academic information, please see the Course Catalog.


Graduate Courses

  • Academic seniors with a cumulative Grade Point Average of at least a 3.20 may take up to six hours of CGC graduate courses in each semester of their senior year when space is available.
  • These courses may provide students a head start on earning a graduate certificate or a graduate degree, but graduate courses may NOT be used to meet undergraduate degree requirements and will NOT be used to compute undergraduate GPA.
  • Students must have the permission of the Associate Provost for Academic Affairs.
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