{"id":792,"date":"2023-05-11T09:12:13","date_gmt":"2023-05-11T13:12:13","guid":{"rendered":"https:\/\/www.citadel.edu\/procurement\/?page_id=792"},"modified":"2024-04-22T10:00:34","modified_gmt":"2024-04-22T14:00:34","slug":"purchasing-faqs","status":"publish","type":"page","link":"https:\/\/www.citadel.edu\/procurement\/faculty-and-staff\/purchasing\/purchasing-faqs\/","title":{"rendered":"Purchasing FAQs"},"content":{"rendered":"

What is a department allowed to do without Procurement Services involvement?<\/strong><\/p>\n

Authorized individuals may purchase non-restricted items with a Citadel issued Purchase Card up to $2,500. The Citadel Purchase Card enables the authorized individual to purchase non-restricted commodities directly from the vendors. The Purchase Card is issued in the authorized individual\u2019s name with the State of South Carolina emblem and the wording \u201cFor Official Use Only\u201d and \u201cThe Citadel\u201d clearly indicated on the card.<\/p>\n

<\/a>Who has general approval authority?<\/strong><\/p>\n

Deans, department heads, managers, or directors over a particular area generally have the authority to approve purchase requests<\/span>. In accordance with state regulations and college policies, some items require additional approval both at the college and the state levels.<\/p>\n

Specific Approval Authority – examples of items requiring additional approval:<\/p>\n\n\n\n\n\n\n\n
What<\/strong><\/td>\nWho Must Approve<\/strong><\/td>\n<\/tr>\n
Sole Source<\/td>\nVice President for Finance<\/td>\n<\/tr>\n
Emergencies<\/td>\nVice President for Finance<\/td>\n<\/tr>\n
All Information Technology and Telecommunication needs (hardware, software, and services)<\/td>\nDirector of Information Technology Services<\/td>\n<\/tr>\n
Purchase Orders<\/td>\nDirector of Procurement Services\u00a0or Procurement Officers<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

\u00a0<\/strong><\/p>\n

<\/a>What procedures are required to contract for Professional Services?<\/strong><\/p>\n

The Citadel requires the Director of Procurement Services sign the \u201cContract for Professional Services\u201d prior to the PO being generated. Contracts in which the fee is under $2,500 will be submitted on a purchase requisition and will be processed without solicitation of competition.\u00a0 Fees up to $10,000 will be processed if the price is considered fair and reasonable. Professionals with fees over $2,500 who are unique in their applicability to college programs may qualify for \u201cSole Source\u201d procurement action. Contact the Procurement Services Office here<\/a>.<\/p>\n

What items are prohibited from purchasing with public funds?<\/strong><\/p>\n

The following lists some of the items considered \u201cPROHIBITED purchases with public funds.\u201d However, this is not to say all other items are acceptable. As users of public funds, we are accountable to every taxpayer and are subject to a higher standard of justification. All departments are to keep this in mind with every purchase.<\/p>\n

Some of the most common PROHIBITED items include the following:<\/p>\n