{"id":13,"date":"2022-03-15T11:45:58","date_gmt":"2022-03-15T15:45:58","guid":{"rendered":"https:\/\/www.citadel.edu\/procurement\/?page_id=13"},"modified":"2022-03-15T11:46:07","modified_gmt":"2022-03-15T15:46:07","slug":"faculty-and-staff","status":"publish","type":"page","link":"https:\/\/www.citadel.edu\/procurement\/faculty-and-staff\/","title":{"rendered":"Faculty and Staff"},"content":{"rendered":"\n<p>In this section of the Procurement Services website, faculty and staff can access information and resources related to their jobs.<\/p>\n\n\n\n<p>Please select from the menu items below:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/www.citadel.edu\/root\/procurement-faculty-staff\/order-supplies\">Order Supplies<\/a> &#8211; One stop for ordering&nbsp;janitorial, and barracks supplies.<\/li><li><a href=\"https:\/\/www.citadel.edu\/root\/procurement-faculty-staff\/purchasing\">Purchasing<\/a> &#8211; Information on Purchasing and the Purchasing Card.<\/li><li><a href=\"https:\/\/www.citadel.edu\/root\/procurement-faculty-staff\/shipments\">Shipments<\/a> &#8211; Information about receiving shipments through UPS, FedEx, and other carriers.<\/li><li><a href=\"https:\/\/www.citadel.edu\/root\/procurement-faculty-staff\/property-management\">Property Management<\/a> &#8211; Information about Central Stores, Property Management, Asset Control, etc.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Requests to Establish New Vendors<\/strong><\/h3>\n\n\n\n<p>Business entities and individuals who want to do business with The Citadel must first be created as a vendor in Banner, our ERP system, before a purchase order can be issued, or any payments or reimbursements made.&nbsp; An Internal Revenue Service W-9 form contains the minimum information necessary, but does not provide other data points that greatly assist The Citadel in carrying out purchasing and payment processes, or completing state required reports.&nbsp; &nbsp;Procurement Services has created a substitute W-9 called the <strong>Vendor Information Form<\/strong> to collect all the information necessary to create complete vendor records.&nbsp; Please begin to send this form to all business entities and individuals who you would like to establish as vendors for The Citadel.&nbsp; The <strong>Drug-Free Workplace Certification<\/strong> is still required to be collected from potential business vendors as well, per South Carolina law.<\/p>\n\n\n\n<p><strong>Vendor Information Forms<\/strong> must be transmitted via encrypted email to remain in compliance with data security standards in place at The Citadel, particularly as it relates to Personally Identifying Information (PII).&nbsp; To ensure compliance with these standards, when departments are providing the <strong>Vendor Information Form <\/strong>to a potential vendor, they must notify them of this requirement and ask them to return the form only via encrypted email.&nbsp; This requirement is also stated at the top of the <strong>Vendor Information Form<\/strong>.<\/p>\n\n\n\n<p>Completed forms that campus departments scan and transmit internally to <a href=\"mailto:vendor_maintenance@citadel.edu\">vendor_maintenance@citadel.edu<\/a> must be sent as an email attachment with a subject line that reads: \u201cEncrypt: Vendor Form for company&#8217;s\/individual&#8217;s name\u201d to ensure the data transmitted is encrypted.&nbsp;<\/p>\n\n\n\n<p>The <strong>Vendor Information Form<\/strong> can be accessed <a href=\"https:\/\/web.citadel.edu\/root\/images\/Procurement\/Citadel%20Vendor%20Information%20Form.pdf\">here<\/a>.<\/p>\n\n\n\n<p>It is understood that there will be questions with this new form and transmission process, so please send all inquiries to <a href=\"mailto:procurement@citadel.edu\">procurement@citadel.edu<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>In this section of the Procurement Services website, faculty and staff can access information and resources related to their jobs. Please select from the menu items below: Order Supplies &#8211; One stop for ordering&nbsp;janitorial, and barracks supplies. Purchasing &#8211; Information on Purchasing and the Purchasing Card. Shipments &#8211; Information about receiving shipments through UPS, FedEx, [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":6,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","footnotes":""},"class_list":["post-13","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Faculty and Staff - Procurement Services Department<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.citadel.edu\/procurement\/faculty-and-staff\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Faculty and Staff\" \/>\n<meta property=\"og:description\" content=\"In this section of the Procurement Services website, faculty and staff can access information and resources related to their jobs. 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