{"id":30,"date":"2022-08-10T12:17:42","date_gmt":"2022-08-10T16:17:42","guid":{"rendered":"https:\/\/www.citadel.edu\/grants\/?page_id=30"},"modified":"2026-01-05T13:01:49","modified_gmt":"2026-01-05T18:01:49","slug":"forms-and-guidelines","status":"publish","type":"page","link":"https:\/\/www.citadel.edu\/grants\/compliance\/forms-and-guidelines\/","title":{"rendered":"Research Policies, Forms, and Guidelines"},"content":{"rendered":"\n

Policies<\/h3>\n\n\n\n
Name<\/td>Description<\/td><\/tr>
RP 1 – Participant Support Policy<\/a><\/td>Policy on participant support costs<\/td><\/tr>
RP 2 – Emeriti Faculty and Research Policy<\/a><\/td>Policy describing rights and privileges to Emeriti faculty as it relates to research involvement<\/td><\/tr>
RP 3 – Animal Use in Research Policy<\/a><\/td>Policy governing the humane use of vertebrate animal-based activities and establishment of an Institutional Vertebrate Animal Care and Use Committee (IVACUC)<\/td><\/tr>
RP 4 – Course Banking – Educational Internships and Research Mentoring Policy<\/a><\/td>Policy describing course banking credit for mentoring students in research\/scholarly projects and educational internships through the Zucker Family School of Education<\/td><\/tr>
RP 5 – Course Banking – Internship Courses<\/a><\/td>Policy describing course banking credit for faculty-led internship courses.<\/td><\/tr>
RP 6 – Indirect Grant Distribution<\/a><\/td>Policy describing the allocation of indirect costs (IDC) received by The Citadel from external grants\/contracts.<\/td><\/tr>
RP 7 – Cost Transfers<\/a><\/td>Policy governing the transfer of expenses to and from federally sponsored projects <\/td><\/tr>
RP 8 – Course Reductions Below Six Credit Hours for Grant Related Activities<\/a><\/td>Policy governing teaching load reductions below 6 credit hours and 6 contact hours for external grant-related activities<\/td><\/tr>
RP 9 – Time and Effort Reporting<\/a><\/td>Policy establishing a time and effort certification system for faculty and staff working on sponsored projects<\/td><\/tr>
RP 10 – Human Subjects in Research<\/a><\/td>Policy outlining principles governing ethical conduct of human subject research activities, and establishes roles and responsibilities of those individuals involved in the care and use of human subjects in research, including the Institutional Review Board (IRB).<\/td><\/tr>
RP 11 – Use of Generative AI in Research<\/a><\/td>Guidelines for the use of generative AI in the scholarly endeavors of faculty, staff, and students.<\/td><\/tr>
RP 12 – Technical and Programmatic Reporting Requirements<\/a><\/td>Policy describing the responsibilities of Principal Investigators with regard to interim and final technical and programmatic reporting requirements.<\/td><\/tr>
RP 13 – Subrecipient Monitoring Policy<\/a><\/td>Policy describing the responsibilities of Principal Investigators and the Office of Research & Grants with regard to subrecipient monitoring when The Citadel is a pass-through entity on an external grant award.

One pager of PI responsibilities can be found here<\/a>.<\/td><\/tr>
Intellectual Property<\/a><\/td>Policy outlining the ownership of intellectual property. This policy can be found in The Citadel Faculty Manual (2024) in Section VII, Part F on pages 41-42.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Forms<\/p>\n\n\n\n

Name<\/strong><\/td>Description<\/strong><\/td><\/tr>
Proposal for Research Involving Human Subjects<\/a><\/td>Must be completed to request approval of research involving human subjects<\/td><\/tr>
Certification Regarding Debarment, Suspension and Ineligibility to Receive Federal Awards<\/a><\/td>To be used to certify if a principal, subcontractor, or subrecipient is eligible or  ineligible to receive federal funding<\/td><\/tr>
Conflict of Interest Certification<\/a><\/td>For researcher to disclose interests, key relationship and existing financial interests relating to a project<\/td><\/tr>
Federal Grant Compliance Checklist<\/a>  <\/td>Checklist of compliance forms, certification,  and policies that have to be on record for federal grants<\/td><\/tr>
NSF Training Certification<\/a><\/td>For principal investigators to certify whether a student and\/or post doctoral scholar have had Responsible Conduct of Research (RCR) training<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Templates<\/h3>\n\n\n\n
Name<\/strong><\/td>Description<\/strong><\/td><\/tr>
Budget Justification Template<\/a><\/td>Sample budget justification for grant applications<\/td><\/tr>
Consultant Letter Template<\/a><\/td>Sample template for drafting agreement terms with a consultant<\/td><\/tr>
Current and Pending Support Template<\/a><\/td>Sample template for preparing current and pending support for grant applications<\/td><\/tr>
Letter of Support Template<\/a><\/td>Sample template for drafting a letter of support<\/td><\/tr>
National Science Foundation Reference Guide<\/a><\/td>A simple guide for preparing proposals to the National Science Foundation<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Procedures<\/h3>\n\n\n\n
Name<\/strong><\/td>Description<\/strong><\/td><\/tr>
Internal Deadline Policy<\/a><\/td>Policy for timely submission of grant applications<\/td><\/tr>
Proposal Submission Checklist<\/a><\/td>Overview of proposal submission process<\/td><\/tr>
Institutional Review Board (IRB) Guidelines<\/a><\/td>General guidelines on the IRB process<\/td><\/tr>
Direct Charging of Administrative and Clerical Costs<\/a><\/td>The policy on charging administrative and clerical costs to grants<\/td><\/tr>
Fringe Benefit Chart<\/a><\/td>The fringe benefit rates<\/td><\/tr>
Drawing Federal Funds<\/a><\/td>Policy on drawing down federal funds<\/td><\/tr>
Faculty Salary Rates for Federal Grants<\/a><\/td>Policy for determining faculty salary and effort on a grant<\/td><\/tr>
Spending Authority<\/a><\/td>Policy for spending authority on a grant<\/td><\/tr>
Federal General Grant Requirements<\/a><\/td>Policy for ensuring faculty knows the general requirements on federal grant<\/td><\/tr>
Prior Approval Requirements<\/a><\/td>Policy on items that require prior approval on government grants<\/td><\/tr>
Unallowable Costs<\/a><\/td>List of items that are unallowable on government grants<\/td><\/tr>
Principal Investigator Reporting Requirements<\/a><\/td>Reporting requirements for grants<\/td><\/tr>
Indirect Costs Charged to Sponsored Agreements<\/a><\/td>Policy and rates for sponsored agreements<\/td><\/tr>
Rebudgeting and Indirect Costs<\/a><\/td>Policy on re-budgeting on government grants<\/td><\/tr>
Close Out Procedures<\/a><\/td>Procedure for closing out a grant award<\/td><\/tr>
Determination of Non Research Grants<\/a><\/td>Factors that determine how to allocate indirect cost recoveries<\/td><\/tr>
Equipment Transfers<\/a><\/td>Policy on equipment transfers<\/td><\/tr>
Cost Sharing Requirements<\/a><\/td>Policy on matching, cost sharing, cost contributions and in-kind<\/td><\/tr>
Executive Order 12372-Intergovernmental Review<\/a><\/td>Overview and requirements of Executive Order 12372<\/td><\/tr>
Credit Card Charges on Grants<\/a><\/td>Policy on credit card charges to grants<\/td><\/tr>
Operating and Non-Operating Revenue<\/a><\/td>Policy to determine operating versus non-operating transactions<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n\n\n\n\n\n\n\n","protected":false},"excerpt":{"rendered":"

Policies Name Description RP 1 – Participant Support Policy Policy on participant support costs RP 2 – Emeriti Faculty and Research Policy Policy describing rights and privileges to Emeriti faculty as it relates to research involvement RP 3 – Animal Use in Research Policy Policy governing the humane use of vertebrate animal-based activities and establishment […]<\/p>\n","protected":false},"author":27,"featured_media":12,"parent":28,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","footnotes":""},"class_list":["post-30","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"\nResearch Policies, Forms, and Guidelines - Office of Research & Grants<\/title>\n<meta name=\"description\" content=\"Find useful forms and guidelines that are applicable to research and grants in the Office of Research and Grants at The Citadel.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.citadel.edu\/grants\/compliance\/forms-and-guidelines\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Research Policies, Forms, and Guidelines\" \/>\n<meta property=\"og:description\" content=\"Find useful forms and guidelines that are applicable to research and grants in the Office of Research and Grants at The Citadel.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.citadel.edu\/grants\/compliance\/forms-and-guidelines\/\" \/>\n<meta property=\"og:site_name\" content=\"Office of Research & Grants\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-05T18:01:49+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.citadel.edu\/grants\/wp-content\/uploads\/sites\/112\/banner1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1600\" \/>\n\t<meta property=\"og:image:height\" content=\"631\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.citadel.edu\\\/grants\\\/compliance\\\/forms-and-guidelines\\\/\",\"url\":\"https:\\\/\\\/www.citadel.edu\\\/grants\\\/compliance\\\/forms-and-guidelines\\\/\",\"name\":\"Research Policies, Forms, and Guidelines - 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