{"id":33,"date":"2022-12-01T17:19:08","date_gmt":"2022-12-01T17:19:08","guid":{"rendered":"https:\/\/www.citadel.edu\/fins\/?page_id=33"},"modified":"2023-01-10T20:21:35","modified_gmt":"2023-01-10T20:21:35","slug":"how-to-get-reimbursed","status":"publish","type":"page","link":"https:\/\/www.citadel.edu\/fins\/accounts-payable\/how-to-get-reimbursed\/","title":{"rendered":"How to Get Reimbursed"},"content":{"rendered":"\n<p>Complete a <a href=\"https:\/\/www.citadel.edu\/fins\/wp-content\/uploads\/sites\/140\/2023\/01\/Travel-Reimbursement-Document.xls\">Travel Reimbursement Document<\/a><\/p>\n\n\n\n<p><strong>INSTRUCTIONS FOR COMPLETING THE TRD:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter your name, address, and CWID.<\/li>\n\n\n\n<li>Enter your Travel Authorization Number, date, department, and the index number to be charged.<\/li>\n\n\n\n<li><strong>DATE MO\/DA<\/strong> \u2013 enter the month and day \u2013 Use one line per day.<\/li>\n\n\n\n<li><strong>DEP or ARR<\/strong> \u2013 indicate if you departed or arrived on that day<\/li>\n\n\n\n<li><strong>TIME \/ AM or PM<\/strong> \u2013 enter the time if you departed or arrived on that day<\/li>\n\n\n\n<li><strong>DESTINATION<\/strong> &#8211; enter the destination if you traveled on that day<\/li>\n\n\n\n<li><strong>I \/ O\/ F<\/strong> &#8211; enter I for in-state, O for out-of-state, or F for foreign travel<\/li>\n\n\n\n<li><strong>POV ACTUAL MILES<\/strong> \u2013 enter the miles you drove that day if you drove your personal car. Multiply the total miles by the applicable mileage rate.<\/li>\n\n\n\n<li><strong>MEALS<\/strong> &#8211; enter the meal expenses. The maximum you can be reimbursed is the per diem rates. List meals separately on partial travel days indicating B for breakfast, L for lunch, and D for dinner beside the amount.<\/li>\n\n\n\n<li><strong>LODGING<\/strong> &#8211; enter lodging expense per day. Only include the hotel room plus taxes in this column.<\/li>\n\n\n\n<li><strong>AIR TRANS<\/strong> \u2013 enter airfare<\/li>\n\n\n\n<li><strong>OTHER TRAVEL EXPENSE<\/strong> \u2013 enter rental cars, taxis and any miscellaneous expense such as one brief phone call home per day, parking, tolls, etc.<\/li>\n\n\n\n<li><strong>REGISTRATION FEES<\/strong> \u2013 enter registration costs<\/li>\n\n\n\n<li><strong>TOTAL<\/strong> \u2013 sum of daily expenses by row<\/li>\n\n\n\n<li>Total the columns in the appropriate box, I \u2013 In-state, O \u2013 Out-of-state, F \u2013 foreign and total the row.<\/li>\n\n\n\n<li><strong>TOTAL EXPENSE<\/strong> \u2013 enter the total of all expenses included prepaids<\/li>\n\n\n\n<li><strong>TOTAL PPD<\/strong> \u2013 enter amounts prepaid such as registration, airfare, etc.<\/li>\n\n\n\n<li><strong>TOTAL CASH ADV<\/strong> \u2013 enter amount of any cash advance received<\/li>\n\n\n\n<li><strong>TOTAL DUE EMPLOYEE<\/strong> \u2013 total expense less prepaid and advance<\/li>\n\n\n\n<li>Print the form, <a href=\"https:\/\/www.citadel.edu\/root\/fins-accounts-payable\/287-info\/administration\/department-of-finance-business-affairs\/financial-services-department\/22671-travel-receipts\">attach receipts for all expenditures<\/a>, sign and forward to your Department Head and then Vice President for approval before it is sent to Accounts Payable.<\/li>\n<\/ul>\n\n\n\n<p>Your reimbursement will be ready no later than 10 working days from the date it is received in Accounts Payable.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Complete a Travel Reimbursement Document INSTRUCTIONS FOR COMPLETING THE TRD: Your reimbursement will be ready no later than 10 working days from the date it is received in Accounts Payable.<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":15,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","footnotes":""},"class_list":["post-33","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.4) - 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