{"id":23,"date":"2022-12-01T17:16:42","date_gmt":"2022-12-01T17:16:42","guid":{"rendered":"https:\/\/www.citadel.edu\/fins\/?page_id=23"},"modified":"2024-03-28T13:12:44","modified_gmt":"2024-03-28T13:12:44","slug":"paying-travel-expenses","status":"publish","type":"page","link":"https:\/\/www.citadel.edu\/fins\/accounts-payable\/paying-travel-expenses\/","title":{"rendered":"Paying Travel Expenses"},"content":{"rendered":"\n<p>Once you have your travel approval, decide how you want to pay. You have a choice of using your personal credit card or the college can pre-pay airfare, registrations and hotel accommodations. Reimbursement for meals and miscellaneous expenses occur when you return. Remember &#8211; you must obtain a Travel Authorization Number before any travel items can be paid for.<\/p>\n\n\n\n<p>Here are a few money tips:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>PREPAY<\/strong> airfare and registration by completing a Purchase Requisition (PR) or using the departmental Purchasing Card. Hotel expenses are to be paid by Purchase Requisition only.<\/li>\n\n\n\n<li><strong>EARLY REIMBURSEMENT:<\/strong> Use this to get reimbursed before your trip for airfare and registrations bought with your personal check or credit card. Complete a <a href=\"https:\/\/www.citadel.edu\/fins\/wp-content\/uploads\/sites\/140\/2023\/01\/Travel-Reimbursement-Document.xls\" target=\"_blank\" rel=\"noreferrer noopener\">travel reimbursement document<\/a> and attach receipts.<\/li>\n\n\n\n<li><strong>Travel ADVANCE:<\/strong> If 80% of your expected meal and lodging expense is over $250, you may get a travel advance. Advances will not be provided more than 15 days prior to travel. Use a travel reimbursement document to request an advance.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Once you have your travel approval, decide how you want to pay. You have a choice of using your personal credit card or the college can pre-pay airfare, registrations and hotel accommodations. Reimbursement for meals and miscellaneous expenses occur when you return. Remember &#8211; you must obtain a Travel Authorization Number before any travel items [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":7,"parent":15,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","footnotes":""},"class_list":["post-23","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v22.8 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Paying Travel Expenses - Department of Financial Services<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.citadel.edu\/fins\/accounts-payable\/paying-travel-expenses\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Paying Travel Expenses\" \/>\n<meta property=\"og:description\" content=\"Once you have your travel approval, decide how you want to pay. 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