The Citadel

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Purchasing Regulations

Regulation governing The Citadel's purchasing policy

  • S.C. Consolidated Procurement Code - The Citadel is a State Agency and must abide by the S.C. Consolidated Procurement Code. It governs the expenditure of all funds regardless of the source unless specifically exempted. This includes expenditures from grants, The Citadel Foundation, and federal funds.
  • Certification - The Citadel is certified to make direct purchases of up to $250,000 for goods and services, and consulting services, while, for information technology and construction management we currently are certified to purchase up to $100,000.00. The Materials Management Office, the CIO (Chief Information Office) and the State Engineers in Columbia completes purchases exceeding these limits.

Competitive Requirements and Thresholds for Purchases

The following limits apply to all purchases not otherwise exempted regardless of the fund source. Note the dollar limits at which competition is required.

Up to $2,500 - No competition required.

  • Departments determine if price is fair  & reasonable
  • Use purchasing card whenever possible

$2,501 to $10,000

  • Three written quotes
  • Faxes are acceptable
  • Quotes obtained by buyer
  • Written specifications are recommended

$10,001 to $50,000

  • Formal written Request for Quotation
  • Purchase must be advertised in SCBO
  • Written specifications required
  • Processed by buyer
  • Allow 30 days before award
  • No protests are allowed

$50,001 to $100,000

  • Formal sealed bid/proposal
  • Written specifications required
  • Purchase must be advertised in SCBO
  • Processed by buyer
  • Allow 45 days before award
  • Protests are allowed

Goods, Services, and Consulting Services $100,000 to $250,000

  • Formal sealed bid/proposal
  • Prepared and contract administered by The Citadel's Procurement staff
  • Processed by the Dir. of Procurement
  • Allow 45 days before award
  • An intent to award period of 10 days
  • Must apply to all awards over $100,000
  • Protests are allowed

Purchases Exceeding $100,000 for

Information Technology and Construction management Purchases over $250,000

for Goods, Services and Consulting Services

  • Formal sealed bid/proposal
  • Prepared and contract administered by the Materials Management Office in Columbia
  • Allow 90 to 120 days before award
  • Protests are allowed
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