How to Obtain Goods and Services

The following avenues are available to allow Citadel departments to obtain nearly all goods and services required in to fulfill their supply needs. These methods preclude any need for “after-the fact” documentation and ensure faculty/staff will not be held liable:

• Surplus Property – Once a need has been determined, contact Larry Allen to see if the required item is currently in stock in surplus.
• Central Supply – Frequently used cadet, paper, and janitoriorial supplies are available from the Central Supply Warehouse. Follow the link to the order form or contact This email address is being protected from spambots. You need JavaScript enabled to view it. at 953-6853 for more information.
• Purchasing Card Program – The Purchasing Card Program is designed to provide departments/cardholders with greater flexibility and improve response time when purchasing small quantities of supplies. The proper use of the Purchasing Card will decrease paperwork and turnaround time for small orders under $2,500.
• Check with Order - Used when prepayment to the vendor is required. Examples: membership dues, subscriptions, deposits and reimburesements.
• Routine Orders – Once a Purchase Requisition has been approved and received by Procurement Services, orders under $2,500 should be processed within 24 hours.
• Rush Orders – Purchases that are required right away are deemed Rush Orders. Contact your Procurement Officer to assist you with these purchases.