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Policies & Procedures - Disciplinary Guidelines

THE LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE AGENCY. THIS DOCUMENT DOES NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. THE AGENCY RESERVES THE RIGHT TO REVISE THE CONTENT OF THIS DOCUMENT, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.

Offense or Job Deficiency First Offense Second Offense Third Offense Fourth Offense

Unauthorized leave

Written reprimand to suspension Suspension to Termination Termination N/A

Failure to report for work and not notifying supervisor for up to two work days

Written reprimand to suspension Suspension to Termination Termination N/A
Failure to obtain or maintain a license or certificate required as a condition of employment Written reprimand to termination Suspension to Termination Termination N/A
Failure to report to work and not notify supervisor for three (3) consecutive work days.

Employees who voluntarily failed to report to work three (3) concessive work days and fail to contact their supervisor during this time period will be considered to have have voluntarily resigned.

N/A N/A N/A
Habitual tardiness or failure to observe assigned work hours Oral reprimand Written reprimand Suspension Termination
Excessive use of sick leave Oral reprimand Written reprimand Suspension Termination
Abuse of sick leave Will require doctor’s statement Written reprimand to suspension Suspension to termination Termination
Excessive absenteeism (LWOP or docked time) Oral reprimand Written reprimand Suspension to termination Termination
Substandard quality or work

Guidelines established in the Employee Management System

N/A N/A N/A
Leaving work station without authorization Oral reprimand to written reprimand Written reprimand to suspension Suspension to termination Termination
Reporting to work under the influence of alcohol Suspension to Termination

Termination (Action must be in accord with the Employee Drug & Alcohol Policy)

N/A N/A
Drinking alcoholic beverages on the job Suspension to termination

Termination (Action must be in accord with the Employee Drug & Alcohol Policy)

N/A N/A
Reporting to work under the influence of illegal drugs Suspension to termination

Termination (Action must be in accord with the Employee Drug & Alcohol Policy)

N/A N/A
Violation of Employee Drug and Alcohol Policy Written reprimand to termination

Suspension to termination

N/A N/A
Possession of or using illegal drugs on the job or at a College-sponsored activity Termination

N/A

N/A N/A
Possession of illegal drugs with the intent to distribute on or off the job Termination N/A N/A N/A
Insubordination Oral reprimand to termination Suspension to termination Termination N/A
Falsification of records or documents Written reprimand to termination Suspension to termination Termination N/A
Stealing on the job Termination N/A N/A N/A
Carelessness or negligence that results in personal injury or damage to property Oral reprimand to suspension Suspension to termination Termination N/A
Willful violation of written rules, regulations or policies Written reprimand to termination Suspension to termination Termination N/A
Sexual Harassment Written reprimand to termination Suspension to termination Termination N/A
Unauthorized use of State equipment or property Written reprimand to suspension Suspension to termination Termination N/A
Working on personal job during work hours Oral reprimand to suspension Suspension to termination Termination N/A
Mishandling of departments funds or documents Written reprimand to termination Suspension to termination Termination N/A
Excessive use of telephone for personal matters Oral reprimand Written reprimand Suspension Termination
Engaging in unlawful work stoppages, slowdowns, or strikes Written reprimand to termination Suspension to termination Termination N/A
Negligent or willful destruction or misuse of property or equipment Written reprimand to termination Suspension to termination Termination N/A
Unauthorized solicitation or sales on State premises Oral reprimand to written reprimand Written reprimand to suspension Suspension to termination Termination
Unauthorized release of confidential information Oral reprimand to written reprimand Written reprimand to suspension Suspension to termination Termination
Unauthorized possession of firearms on the job Termination N/A N/A N/A
Unauthorized distribution of written or printed material of any kind Oral reprimand to written reprimand Written reprimand to suspension Suspension to termination N/A
Sleeping on duty Written reprimand Suspension to termination Termination N/A
Horseplay Oral reprimand Written reprimand Suspension Termination
Malicious use of profane/abusive language to others Oral reprimand to termination Written reprimand to termination Suspension to termination Termination
Unauthorized political activity (Refer to The Citadel Policy on Political Activity) Written reprimand to termination Suspension to termination Termination N/A
Failure to maintain satisfactory working relations with employees, students or the public Oral reprimand to termination Written reprimand to termination Suspension to termination N/A
Interference with other employees work Oral reprimand to termination Written reprimand to suspension Suspension to termination Termination
Gambling during work hours Written reprimand to termination Suspension to termination Termination N/A
Fighting, other than reasonable defense to an unprovoked attack Written reprimand to termination Suspension to termination Termination N/A
Unauthorized use of State equipment or property for personal use Suspension to termination Termination N/A N/A
Negligent operation of a State vehicle resulting in an accident or personal injury or endangering the lives or property of others Oral reprimand to suspension Written reprimand to termination Suspension to termination N/A
Operation of a State vehicle or equipment without required valid license Termination N/A N/A N/A
Violation of State or Federal Ethics Laws Written reprimand to termination Suspension to termination Termination N/A
Arrested or indicted for alleged violation of Federal or State criminal laws

When an employee is arrested for any offense other than a minor traffic offense, the supervisor should immediately conduct an investigation to determine if any of the offenses listed in these guidelines have occurred. Should the supervisor deem it necessary, the employee may be suspended immediately pending further investigation.

N/A N/A N/A
Conviction of Federal or State criminal laws other than minor traffic offenses Suspension to termination Suspension to termination Termination N/A
Refusal to cooperate with administrative investigations or to answer a work-related question or inquiry Written reprimand to suspension Suspension to termination Termination N/A
Conduct reflecting unfavorably on the reputation of the College or conduct that adversely affects or interferes with the normal operations of the College Written reprimand to suspension Suspension to termination Termination N/A
Conduct such that employee’s presence on the job could or would threaten the safety or health of the employee or others or such that the employee’s fitness to perform assigned duties is affected Written reprimand to suspension Suspension to termination Termination N/A
Gross misconduct or conduct unbecoming a College employee which substantially affects the employee’s fitness to perform assigned duties Written reprimand to suspension Suspension to termination Termination N/A
Any accumulation of 3 offenses, within a period of one year, where the first offense calls for a oral or written reprimand Suspension to termination Termination N/A N/A

SOURCE: THE CITADEL HUMAN RESOURCES OFFICE


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