A Quick Guide for Proposal Submission
- Identify potential funding opportunity.
- Review the sponsor guidelines thoroughly for eligibility and to determine if the scope of work is feasible.
- Alert your department head/chair of intent to apply.
- Schedule meeting with the AOR at least 5 weeks before the submission deadline to discuss your program plans.
- If human subjects will be involved in the project, contact the IRB to obtain the relevant approvals.
- Meet with AOR to start working on the budget and the grant application.
- Negotiate any sub-award and/or consultant arrangements (if applicable) and finalize the budget.
- Submit the budget, budget narrative, and project summary for review and approval through internal routing process.
- Complete the proposal to include:
- All proposal elements (i.e., narrative, abstract/summary, research plan, biosketch, budget justification, appendix, letters of support, etc.) any additional documents required by sponsor.
- Faculty must ensure that the AOR has the following for review no later than 5 working days prior to the sponsor deadline:
- Approved budget, budget narrative, and project summary.
- The final version of all proposal elements per the grant guidelines.
- Approved sub-award and/or consultant arrangement (if applicable).
- Other forms or documents required (i.e. letters of support, statement of institutional commitments, etc.).
- If the 5 day deadline will not be met, email the Associate Provost and Dean of The Citadel Graduate College for a waiver to include the following information:
- sponsor deadline,
- five working day deadline,
- name of sponsor,
- name of AOR providing assistance,
- reason for delay in submission, and
- date when final application will be submitted to the AOR for processing.
- AOR reviews and submits the proposal to the sponsor.
- The post award grants administrator is responsible for the submission of financial reports.
- Contact the post award grants administrator to invoice for any services or goods related to the grant.
- The principal investigator must maintain accurate records and documentation for the lifecycle of the grant.