The Constitution of the Citadel Family Association
Article I - Name
The name of the organization shall be The Citadel Family Association (CFA).
Article II - Purpose
The Citadel Family Association (CFA) is composed primarily of parents or guardians of current cadets. Its mission is threefold:
- To provide information to and support for the families of current cadets;
- To provide the families with a forum for discussion of common interests; and
- To take reasonable steps to support College initiatives.
Article III - Membership
Section 1. Representation. As far as is practicable, parent membership shall reflect all cadet levels of academic standing.
Section 2. Eligible Members. All parents of current Citadel cadets are members of the CFA. Each CFA member is entitled to participate in considering any item of business that is deliberated at a meeting of the CFA and is entitled by his or her membership to voting rights as pertains to the elections of CFA officers and issues brought before the general body.
Section 3. Definition. Parents shall mean all persons who by birth, guardianship, or cadet choice are primarily responsible for the general welfare of a Citadel cadet.
Article IV - Organization
Section 1. Jurisdiction. The jurisdiction over all CFA activities shall be vested in the eligible members of the CFA and in coordination with The Citadel administration.
Section 2. Officers. The officers of the CFA shall consist of the elected and appointed members of the Steering Committee. Elected members are chosen by the eligible members to serve for a specified time.
Clause 1. Elected Officers. The elected officers of the CFA shall be the Chairperson, Vice Chairperson, and Secretary of the Steering Committee.
Clause 2. Appointed Officers. The appointed officers of the CFA shall be the committee chairpersons of the Steering Committee. The committees are:
- CFA Membership Committee
- Cadet Recruitment and Retention Committee
- Publicity Committee
Article V - Nominations and Elections
Section 1. Election and Term. The Steering Committee Chairperson, Vice-Chairperson, and Secretary shall be elected by ballot at the annual meeting of the CFA. The Standing Committee chairpersons shall be appointed by the Steering Committee elected officers. All elected and appointed officers shall serve two-year terms subject to reelection for one additional term. The term of office shall commence on the first day of April and expire two years later. Within the limits of Article 3, Section 2, married parents shall have the option of sharing their responsibilities on the Steering Committee with their spouses.
Section 2. Selection Committee. The Selection Committee shall form to accept nominations and make recommendations concerning the elected officers of the CFA. The Selection Committee shall consist of the Chairperson of the Steering Committee, Vice Chairperson, and Secretary. The Selection Committee is not a standing committee but is constituted as a necessity.
Section 3. Nominations. All nominations for elected or appointed officers shall be made to the current CFA Chairperson. Nominations will close on January 31 of the election year OR thirty (30) days prior to the proposed date of Steering Committee approval. Nominations may be made by mail, telephone, or email.
Clause 1. Elected Officers. All CFA members may submit recommendations for elected officer nominations. The slate of nominees for officers of the CFA shall be selected from the existing Steering Committee membership by the Selection Committee, approved by the Steering Committee at its spring meeting, and voted into office at the Annual Meeting.
Clause 2. Appointed Officers. All CFA members may submit recommendations for Standing Committee Chairperson nominations. The slate of nominees for chairpersons of the Standing Committees of the Steering Committee shall be selected by the Selection Committee and approved by the Steering Committee.
Clause 3. Standing Committee Members. Standing Committee membership shall be composed of all CFA members who volunteer their services.
Article VI - Amendments
Section 1. Amendments. All amendments to this Constitution must first be approved by the Steering Committee and then authorized by a consensus of the CFA. Final approval of amendments is accomplished by a majority vote of the members of the CFA in attendance at the Annual Meeting.
Clause 1. Notice of Amendment. All proposed amendments to the Constitution should be submitted to the Steering Committee not less than four (4) months prior to the Annual Meeting. The Steering Committee shall study and review and make its recommendations to the members of the CFA. One month prior to the Annual Meeting, all proposed amendments recommended to the Steering Committee, together with the names of the sponsors, shall be sent to the members of the CFA for a vote at the Annual Meeting.
Clause 2. By Whom Proposed. Any one of the following may sponsor an amendment:
- The Steering Committee
- A Standing Committee
- A committee authorized to do so by the Steering Committee.
Clause 3. Effective Date. Amendments to this Constitution shall become effective immediately upon their adoption by the CFA.
Section 2. Code of Bylaws. The Steering Committee may amend, by a majority vote, from time to time the Code of Bylaws, which bylaws shall at all times be consistent with and conform to the laws of the United States of America and the provisions of this Constitution.
Clause 1. By Whom Proposed. Any one of the following may sponsor recommendations for proposed amendments:
- The Steering Committee
- A Standing Committee
- A committee authorized to do so by the Steering Committee.
Clause 2. Effective Date. Amendments to the Code of Bylaws shall become effective immediately upon their adoption by the CFA.
The Code of Bylaws of the Citadel Family Association
Adopted March 16, 2001
Article I - Membership
Section 1. Eligibility for Membership.
Clause 1. Parents of current Citadel cadets are members of the CFA.
Clause 2. Parents of whose student(s) separate(s) without receiving a degree relinquish membership in the CFA on their student's separation date.
Article II - Association Organization
Section 1. Steering Committee.
Clause 1. Qualifications for Office. Each officer of the Steering Committee shall be a parent (as defined in Article III, Section 2 of The Constitution) of a current Citadel cadet at the time of election. To be eligible for election to the Steering Committee, a member must have previously served as a member of the Steering Committee and/or one of the Standing Committees.
Clause 2. Meeting and Quorum. The Steering Committee shall meet a minimum of two (2) times per academic year. Meetings shall be called at such time and place, as the Chairperson shall determine. Four (4) affirmative votes shall be required for Steering Committee action, and the Steering Committee may vote by mail and/or e-mail in case of emergency.
Clause 3. Powers and Duties. The Steering Committee, in addition to all general powers of the supreme governing body, shall also have the power:
A. To uphold the purpose and mission of the CFA
B. To manage the property and business of the CFA and to represent and act for the Association in all matters.
C. To authorize and appoint such special officers and committees as may be deemed necessary or expedient for the welfare of the CFA.
D. To recommend disbursement of CFA monies.
E. To prescribe the duties of the Executive Officers and to provide for the regulations and operation of the business of the CFA.
Clause 4. Duties of Elected Officers. In addition to the general duties of office, the Steering Committee Members shall report and have the following specific duties.
- Chairperson. To preside at all meetings of the Steering Committee and The Citadel Family Association; to report to the CFA at the Annual Meeting on the activities and status of the CFA since the last Annual Meeting; to assume responsibility for organizing and executing Matriculation Day activities; and in all manner and way to act as the supreme officer of the CFA.
- Vice Chairperson. To assist the Chairperson in all duties required by the office and to act in his/her/their behalf at all times and the Chairperson may designate places during his/her/their absence; and to perform such duties as.
- Secretary. To keep the record of proceedings of all meetings, maintain membership, correspond with CFA volunteers, and maintain the Constitution and Code of Bylaws.
- Standing Committees Chairpersons. To attend all meetings of the Steering Committee; to report to the Steering Committee Chairperson on the activities and status of the committee in the interim between Steering Committee meetings; to perform such other duties as may be given to him/her/them under the Constitution and Code of Bylaws.
- Standing Committee Members. To attend all meetings of the Steering Committee; to perform such other duties as may be given to him/her/them under the Constitution and Code of Bylaws.
- Ex-Officio Members. The president of the college, the chairperson of the Board of Visitors (or his/her designees), one college administrator, and others deemed appropriate by the Steering Committee of the CFA shall serve as ex-officio members of the Steering Committee of the CFA.
Clause 5. Vacancies. Vacancies in Steering Committee and/or Standing Committee offices shall be filled through election by the Steering Committee.
Section 2. Standing Committees.
Clause 1. CFA Volunteer Coordinator. The CFA Volunteer Coordinator will coordinate all activities of the CFA and work closely with the CFA Secretary, Alumni Association and Citadel Volunteers.
Clause 2. Publicity Committee. The Publicity Committee will assist the Office of Public Relations at The Citadel in order to communicate the purpose and activities of the CFA. The Publicity Committee is responsible for releasing a quarterly publication of the official CFA newsletter to the parents of current cadets.
Article III - Meetings
Section 1. The Citadel Family Association.
Clause 1. The Annual Meeting. The CFA shall hold at least one annual meeting on Corps Day at an appropriate time and place designated by the Steering Committee of the CFA. Additional meetings of the CFA may be scheduled, as the Steering Committee deems necessary and appropriate.
Clause 2. Notice of Annual Meeting. As far as is practicable, written notice of all meetings of the CFA shall be mailed to the last known address of each Association member at least one (1) month before each meeting.
Section 2. The Steering Committee.
Clause 1. The Steering Committee shall hold a minimum of two (2) meetings per year.
Clause 2. Members of the Steering Committee of the CFA must attend two (2) committee meetings during the course of the academic year. Failure to do so may result in that member being replaced.
Section 3. Standing Committees. Each of the Standing Committees shall hold a minimum of two (2) meetings per year.