Frequently Asked Questions
Who can rent?
The Beach Club Ballroom and the Blue & Grey Pavilion are available to outside groups as well as to The Citadel Family. We have an exclusive caterer and bar service for all events. Outside catering or alcohol is not allowed. Cash bars are not allowed.
What does the rental include?
Rental of the Beach Club Ballroom includes the ballroom, mezzanine level, porches, ground level patio, front lawn and parking passes for the Beach Club parking lot. Please note the Beach Club Ballroom rental covers exclusive access of the indoor spaces listed above. The Blue & Grey Pavilion is a separate event space and may be rented for separate events if it is not booked in conjunction with the Ballroom.
The rental also includes the use of approximately 200 standard banquet chairs, 20 60-inch round banquet tables and approximately 13 rectangular banquet tables of various sizes. Tablecloths and linens are not provided. Indoor furniture cannot be used outdoors and the existing outdoor porch furniture cannot be moved. Additional indoor and/or outdoor furniture can be rented through a rental company.
The Blue & Grey Pavilion rental includes parking passes for the Beach Club parking lot, 12 picnic tables and 2 large pool tables (cannot be moved), various sports equipment with access to the volleyball court, horseshoe pit and basketball court, storage lockers, separate restrooms and shower facilities.
What about parking?
Parking passes are included with your event rental. These passes must be displayed for all of your guests and vendors who park in the Beach Club lot and all vehicles must be removed from the Beach Club property at the conclusion of the event.
Who has beach access during the event?
Beach access will continue to be available for The Citadel Family, regardless of the event booked in the Ballroom or Pavilion. The parking lot and facilities are not open to the general public at any time. We expect our rental groups and Citadel beach groups to act with mutual respect at all times on our property and any problems or issues should be reported to our staff immediately.
Do I need an appointment to tour the facilities?
Yes. Appointments are required to see the space. Please call (843) 886-6270 or email firstname.lastname@example.org to set up a tour.
How do we reserve the space?
Complete and submit the Reservation Request Form. Reservation requests are accommodated on a first-come, first-served basis. Please note a signed contract and the non-refundable deposit are required to confirm the reservation.
What do we need to do before the event?
2). Review the contract and policies; sign and return the contract with the non-refundable deposit.
3). Select and confirm any vendors and ensure they are familiar with the facility policies. Confirm a day-of coordinator or event planner to serve as the point-of-contact on the day of your event.
4). Complete and return the Venue Worksheet and Contact List (due at least 14 days in advance of your event).
5). Schedule a Final Meeting to take place onsite two weeks prior to your event. It is helpful to include vendors or anyone handling key components of your event. Remember to bring the security deposit check and to update the Venue Worksheet with any changes
6). Relax! You are in great hands!
What about on the day of the event?
Our onsite coordinator will work with your day-of planner to ensure things run smoothly throughout the day.
The doors will be unlocked at the contracted start time, and if you are using the provided banquet table and chairs, they will be set per the provided floor plans.
If you expect any special deliveries that require signature, please ensure that someone is there to receive the items and sign the paperwork (our onsite coordinator is not able to sign for any deliveries). Keep in mind that all materials brought in must be removed at the conclusion of your event. Nothing can be stored overnight and overtime cleaning fees will be charged if anything is left on property.
What about the weather?
We can assist you during the planning process with different back-up options if any events or activities are scheduled to take place outside. Rentals are confirmed rain and shine.
The Citadel reserves the right to cancel events upon receipt of a National Weather Service advisory indicating a potential threat to the South Carolina coast. We will stay in contact with you in the days leading up to your event if there are any indications of potential weather threats. In the extreme case of cancellation, we will work with you to reschedule your event and do our best to accommodate your preferred date.
Can we hold a rehearsal onsite prior to the event?
If the facility is not in use, you are welcome to schedule a rehearsal practice. This can be confirmed 90 days prior to your event. The time and duration of the rehearsal will be subject to other events taking place that day.
Can we schedule a photography session prior to the event?
The Beach Club is available for outdoor and indoor photography sessions for family portraits, bridal or engagement sessions or any other special events. All photographers should schedule their appointments at least two weeks in advance and must follow the vendor policies as required by the Isle of Palms (see Venue Policies).
Outdoor Session (1.5 hours): $25
Indoor/Outdoor Session (2.5 hours): $60
Who do I contact for more information?
Reservation & Event Management
The Citadel, Military College of South Carolina
171 Moultrie Street
Charleston, SC 29409