ANNUAL FERPA NOTIFICATION TO STUDENTS (SY2007-2008)
In accordance with the current amendments to the Family Educational Rights and Privacy Act (FERPA), The Citadel will publish an Annual Notice to students under FERPA. The Citadel's FERPA policy is published in the College Catalog. Additional questions regarding a student's rights under FERPA may be addressed to the Office of the Registrar or to Mr. Mark C. Brandenburg, General Counsel.
FERPA affords students at The Citadel with the following rights:
(1) The right to inspect and review their individual educational record within 45 days of the receipt of a written requested submitted to the custodian of the record. The Citadel will make arrangements for access and notify the student in writing of the time and place where the record may be inspected. If the records are not maintained by The Citadel official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
(2) The right to request the amendment of the student's educational records that the student believes to be inaccurate or misleading. The student must clearly identify the part of the record he or she wants changed, and specify why it is inaccurate or misleading. If the custodian does not agree to amend the record, the custodian will notify the student of the decision and advise the student of his or her right to a hearing regarding a request for amendment. Additional information concerning the hearing procedure will be provided at that time.
(3) The right to consent to disclosure of personally identifiable information contained in the student's educational records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to Citadel officials with legitimate educational interests. At The Citadel, this exception includes only those members, individually or collectively, acting in the student's educational interest. These members include the Board of Visitors, the Faculty, and personnel in the Offices of the President, the Vice President for Academic Affairs (to include the Registrar), the Dean of the College of Graduate and Professional Studies, Vice President for Finance and Business Affairs, Dean of Enrollment Management and the Commandant of Cadets. This exception includes certain students who assist the above individuals in the performance of their official duties and responsibilities. Legitimate educational interests include those who have an official need to review an educational record in order to fulfill their professional responsibility.
Directory information as defined in the College Catalog may be released without the student's consent unless the student signs a written objection at the beginning of the academic year. Students who object to the release of directory information should file their written objection notice in the Office of the Registrar within the first two weeks of the Academic year.
The Citadel will not release information from a student's educational record to the student's parents
unless the student has agreed to the release and the parents produce written notice that the student
appears as their dependent in their most recent Federal Tax return.
(4) The right to file a complaint with the U.S. Department of Education concerning alleged failure by The Citadel to comply with the requirements of FERPA. Complaints should be addressed to:
Family Policy Compliance Office, U.S. Department of Education, 600 Independence Avenue, SW, Washington, DC 20202-4605.
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