General:
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When using the purchasing system always tab between
fields.
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Always check Screen 19 to ensure that sufficient
funds are available in the appropriate pools to create a purchase requisition.
If funds are not available, transfers may be accomplished per the instructions
below.
Opening A Batch: Screen
30 is used to open a batch. A batch must be opened anytime that funds are
being transferred. To open a batch, proceed to Screen 30 and enter the
following information on the screen:
Session Reference: Department
abbreviation, i.e., PROC, HIST.
Session Status: "O" (for Open)
Description: "BUDGET REVISION"
Press RETURN
Screen 10, Budgets: Screen 10 is used to transfer
funds. All the below fields must be completed. To transfer
funds enter the following information on the screen:
Account: Enter the ten digit (10)
account number for the account that you wish to transfer funds.
Digit 3 of
TC: Enter "2"
Reference No 1: Department abbreviation,
i.e., PROC, HIST, etc.
Description: What you are
doing, i.e., "TRANS SUPPLY/UTIL"
Amount: Enter amount to be transferred.
Decimal point has to be placed after whole numbers, i.e., 1.00, 10.00,
etc. Do not enter "$" sign.
Reference No 2: Abbreviated reason
for the transfer, i.e., PRINTER
Credit Account: Enter the ten digit
account number from which funds are to be moved
ID Number: Your initials
Press RETURN
Closing A Batch: Screen 30 is used to close
a batch. The batch must be closed after the funds have been transferred.
To close a batch, proceed to Screen 30 and enter the following information
on the screen:
Session Status: "C" (for Close)
Press RETURN
