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Central Stores Quick Reference Card
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This site is designed to be used as a handy eference for use of
the central stores system. It explains system capabilities and outlines
procedures for processing your central stores requirements through
the central stores system.
Central Stores System:
The central stores system was developed by The Citadel with interfaces
to the Information Associates (IA) Series Z Financial Records System.
The central stores system is designed to handle routine central
stores requisitioning. Requisitioning is an on demand function and
may be used whenever it is convenient. To access the system enter
"CSR" at the VAX "$" prompt. The system number is 100.
Main Menu:
Screen 001, the main menu in the central stores system, is
divided into two parts. The right side of the screen lists the 700
series screens from which central stores patrons may select options
used to create or display their requisitions. The left side of the
screen lists those options which only central stores personnel may
access. To select an option, type the number of the option. DO
NOT PRESS RETURN OR TAB. Nearly all entries in the stores
system that fill a field are auto-tab and the entry is automatically
accepted.
How To Create A Requisition:
Screen 701 is used to create an electronic stores requisition
against central stores stock. To create an electronic requisition
proceed as follows:
ACCOUNT: Enter your six digit account number.
REQ NO: Enter "S0" (S zero). The system will generate the requisition
number for you.
DEL TO: Enter the department's name where the stock should be
delivered.
REQUESTED BY: Enter the name of the requester's name.
HANDLING CODE: Enter the Handling Code. Acceptable Handling Codes
are:
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"0" for As Soon As Possible;
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"1" for Emergency, Need Now;
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"2" for Will Call; and
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"3" for Do Not Back Order.
PHONE: Enter the last four digits of your campus phone number.
STOCK: Enter the item's Stock Number. If you do not know the
Stock Number you may temporarily view the stock list. To view the stock
list, you may:
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enter an asterisk ("*") to see the stock list in numerical order;
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enter a single letter of the alphabet to see the stock list sorted in alphabetical
order (by it's description) beginning with the letter you entered; or
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enter a word or part of a word (no more than five characters) to see the
items which contain that word in their description.
To return to Screen 701 after viewing the stock list, simply enter the
line number of your selection and you will be returned to Screen 701 with
your selection entered as the stock number. The Description, Price, Quantity
Available, and Quantity On-Order, will be displayed automatically.
QUANTITY: Enter the Quantity you wish to requisition. The total
amount spent on this requisition is updated and displayed at the bottom
of the page each time a quantity is entered. You may enter up to ninety
nine (99) lines items per requisition. To end a requisition press tab to
leave the STOCK field.
NOTE You may delete an existing line by changing
the quantity to zero. Then you press return, the line in question will
be dropped from the requisition and the requisition will re-display without
that line.
TRANSFER CODE: Enter the Transfer Code. Acceptable transfer
codes are: "T" to transfer your requisition to central stores for issue
(the requisition cannot be changed after it has been transferred); "H"
to place the requisition on hold status for future additions (the requisition
may be recalled on Screen 701 to add additional items); or "C" to cancel
the requisition. Requisitions entered with a Transfer Code of "H" will
not be transferred to central stores. Only Transfer Code "T" will transfer
a requisition to central stores for issue.
NOTE To recall a requisition entered with a Transfer Code
of "H" simply enter the requisition number to be recalled in Step
2 above. The requisition may then be changed by following the subsequent
steps. When complete, enter a Screen Number if you wish to exit Screen
701, or "SO" to exit the system, or tab to Account if you wish to
create another requisition.
How To View A Requisition:
Screen 710, Requisition Inquiry, is used to view an existing requisition.
To use Screen 710 proceed as follows:
REQUISITION NO: Enter a Requisition Number. The requisition
will be displayed. This screen is strictly informational and no changes
may be made to the requisition. If the requisition is greater than ten
lines, enter "M" to see more lines or "Q" to quit.
How To Find Open Requisitions: Screen
720, Open Requisition Inquiry, displays all requisitions which have
lines that have either never been issued or have some item back ordered
on them for a given account. To perform an Open Requisition Inquiry
proceed as follows:
ACCOUNT: Enter your six digit account number. One line will
be displayed for each open requisition. Each line will show the open Requisition
Number, the Date of the requisition, the Number of Open Lines, and the
Status Code of the requisition. The Status Code may be "T" (meaning the
requisition has been transferred but not entirely filled) or "H" (meaning
the requisition has not been transferred). If there are more than ten lines,
you must enter "M" to see more lines or "Q" to quit.
How To Use The Stock List:
Screen 730, Stock List Inquiry, displays the stock list in your choice
of three different formats. Decide which format is best for your needs
and proceed as follows:
STOCK NUMBER: Enter as follows:
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If you wish to view the entire stock list, enter an asterisk ("*") and
a numerical listing will follow.
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If you prefer an alphabetical listing, enter the first letter of the description
with which you would like to begin the display.
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Finally, you may enter a word or a part of a word (no more than five characters)
and only those stock numbers with that word in their description
will be displayed.
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A Line Number, Stock Number, Unit Of Measure, Description, Unit Price,
Quantity On-Hand and Quantity On-Order will be displayed for each stock
item. You may enter an "M" to see more items or a "Q" to quit. An "M" will
display more line items (if there are any) and a "Q" will return you to
the original "730" screen.
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