ࡱ>  ` Ibjbjss tO($ P  t(( \ h TQHlHH .888H  8H88rT {( D0t)zT8)jtHHHH ă؋4 ؋     The Citadel Request for QuotationSolicitation Type Solicitation Number Date Issued Procurement Officer Phone E-Mail AddressRequest for Quotation Q9002-KP-06/27/2008 June 5, 2008 Karen Pressley, CPPB 843-953-6873 Karen.Pressley@Citadel.edu DESCRIPTION: Provide The Citadel Volleyball Team with one (1) 55 Passenger Bus for their 2008 non home games. The bus manufacturing date under this solicitation shall be a 2003 or newer.  SUBMIT OFFER June 27, 2008 @ 3:00 PM : See provision entitled "Deadline For Submission Of Offer" QUOTATIONS MAY BE FAXED TO : 843-953-6871 QUESTIONS MUST BE RECEIVED BY: : See provision entitled "Questions From Offerors" SUBMIT YOUR OFFER TO EITHER OF THE FOLLOWING ADDRESSES: MAILING ADDRESS:PHYSICAL ADDRESS: The Citadel Procurement Office 171 Moultrie ST. Charleston, SC 29409 The Citadel Procurement Services Central Supply Warehouse Charleston SC 29409 See provision entitled "Submitting Your Offer" Conference Type: Date & Time As appropriate see " Conference -Pre-Bid /Proposal" & " Site Visit" previsionsLocation: AWARD & AMENDMENTSAward will be posted at the Physical Address stated above on June 30, 2008. This solicitation, and any amendments will be posted at the following web address:  HYPERLINK "http://www.citadel.edu/proc/index.shtml" http://www.citadel.edu/proc/index.shtmlYou must submit a signed copy of this form with Your Offer. By submitting a offeror, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date.NAME OF OFFEROR (Full legal name of business submitting the offer) OFFEROR'S TYPE OF ENTITY: (Check one) % Sole Proprietorship % Partnership % Corporation (tax-exempt) % Corporate entity (not tax-exempt) % Government entity (federal, state, or local) % Other ________________________ (See provision entitled "Signing Your Offer".)AUTHORIZED SIGNATURE (Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above.)TITLE (Business title of person signing above) PRINTED NAME (Printed name of person signing above) DATEInstructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above. An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.OFFEROR'S HOME OFFICE ADDRESS (Address for the offeror's principle place of business) CITY STATEZIP CODEPHONEFACSIMILEE-MAIL STATE OF INCORPORATION (If offeror is a corporation, identify the state of Incorporation.) TAXPAYER IDENTIFICATION NO. (See provision entitled Taxpayer Identification Number)  PAGE TWO (Return Page Two with Your Offer) HOME OFFICE ADDRESS: (Address for offeror's home office /principal place of business) NOTICE ADDRESS: (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause) Area Code Number Extension FacsimileE-mail Address: PAYMENT ADDRESS (Address to which payment will be sent ) (See "Payment" clauses) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders" and "Contract Documents" clauses)Payment address same as Home Office Address Payment address same as Notice Address (check only one)Order Address same as Home Office Address Order Address same as Notice Address (check only one) ACKNOWLEDGEMENT OF AMENDMENTS Offerors acknowledges receipt of amendment by indicating amendment number and its date of issue. See "Amendment to Solicitation " Provision Amendment No.Amendment Issue Date Amendment No.Amendment Issue Date Amendment No.Amendment Issue Date Amendment No.Amendment Issue Date  DISCOUNT FOR PROMPT PAYMENT See "Discount for Prompt Payment" clause10 Calendar Days (%)20 Calendar Days (%) 30 Calendar Days (%)_____ Calendar Days(%) PREFERENCE - SC RESIDENT VENDOR PREFERENCE (June 2006): Section 11-35-1524 provides a preference for offerors that quality as a resident vendor. A resident vendor is an offeror that (a) is authorized to transact business within South Carolina, (b) maintains an office * in South Carolina, (c) either (1) maintains a minimum $10,000.00 representative inventory at all time of the solicitation, or (2) is a manufacturer which is headquartered and ahs at least a ten million dollar payroll in South Carolina, and the product is make or processed from raw materials into a finished end-product by such manufacturer or an affiliate ( as defined in section 1563 of the Internal Revenue Code) of such manufacturer and (d) has paid all assessed taxes. If applicable, preference will be applied as required by lawOFFERORS REQUESTING THIS PREFERENCE MUST INITAL HERE. ____________________*ADDRESS AND PHONE OF IN-SATE OFFICE In- State Office Address same as Home Office address In -State Office address same as Notice Address (CHECK ON LY ONE) PREFERENCE - SC/US END-PRODUCT (June 2005) Section 11-35-1524 provides a preference to vendors offering South Carolina end-products or US end-products, if those products are made, manufactured , or grown in SC or the US, respectively. And end-product is the item identified for acquisition in this solicitation, including all component parts in final form and ready for the use intended. The terms "made", "manufactured", and "grown" are defined by Section 11-35-1524 (B). By signing your offer and checking the appropriate space(s) provided and identified on the bid schedule, offeror certifies that the end-product (s) is either made, manufactured or grown in South Carolina, or other states of the United States, as applicable. Preference will be applied as required by law. IF THIS PREFERENCE APPLIES TO THIS PROCURMENT, PART VII ( BIDDING SCHEDULE) WILL INCLUDE A PLACE TO CLAIM THE PREFERENCE. OFFERORS RQUESTIONS THIS PREFERENCE MUST CHECK THE APPROPRIATE SPACE ON THE BIDDING SCHEDULE. End of Page Two Solicitation Outline I. General Information II. Scope of Solicitation III. Instruction to Offerors A. General Instructions B. Special Instructions IV. Scope of Work / Specifications V. Information for Offerors to Submit VI. Qualifications VII. Award Criteria VIII. Terms and Conditions A. General B. Special IX. Bidding Schedule / Cost Proposal X Attachments to Solicitations. A. Provisions and Clauses by Reference B. Minority Participation Affidavit C. Non-Residents Taxpayer D. Offeror's Checklist II. Scope of Solicitation This specification describes standards of service for travel of Citadel personnel by bus transportation. These standards are intended to assure the provisions of service commensurate with authorized entitlements and apply to all motor coach type coaches used for bus transportation procured under this specification. One (1) each 55 passenger bus (bus shall not be older than five years from the manufactured date of 2003, The Citadel will not consider or make any exceptions under this solicitation for any bus greater than the five (5) year limit) to transport The Citadels Volleyball team to its 2008 tournaments. The Offeror shall arrive on The Citadel campus one (1) hour prior to the departure time prescribed on The Citadels itinerary given by the team coach. The Offeror shall include local travel at each of the athletic competitions listed within this solicitation, (i.e. from the hotel to the stadium, restaurant, etc.). Offeror shall forward a copy of the trip map route (twenty-four (24) hours in advance) to the athletic coach for each event. The Citadels athletic coaches shall provide the Offeror with an updated itinerary (at the minimum of twenty-four (24) hours) before the departure time and date stated on the itinerary in this solicitation. The Offeror bus shall arrive on The Citadels campus in sound mechanical condition (working HVAC, VCR/DVD player, windshield wipers, etc.). Offeror shall be given a written warning for the first material deficiency during the course of the contract with The Citadel. Any subsequent material deficiency shall result in the form of a cure notice, plus a meeting with The Citadels Procurement Director at 171 Moultrie Street, Central Supply Warehouse, and Charleston, SC 29409. Offeror shall notify The Citadel (twenty-four (24) hours) in advance when using a sub-contractor for any part of this solicitation itinerary and The Citadel has the right to accept or reject the sub-contractor if their equipment does not meet the qualification of this solicitation. Offeror utilizing sub-contractors and not notifying The Citadel (with in the twenty-four (24) hour guide line) shall be contacted for contract negotiations. The Offeror payments for that particular event shall be held until an agreement has been met by the Offeror and The Citadel. Offeror shall provide in their bid, to The Citadel, the license plate number (s), vin number (s), and a copy of the vehicle (s) insurance policy, plus the date the bus was manufactured in an effort to determine the Offeror responsiveness to this solicitation (an attachment contained in the bidding schedule for this information shall accompany the Offeror bid). The Citadel will provide driver with overnight accommodations for trips requiring extended stays. II. INSTRUCTIONS TO OFFERORS: A. General Instructions AMENDMENTS TO SOLICITATION (AUG 2004) (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: http://www.citadel.edu/proc/index.shtml (b) Bidders shall acknowledge receipt of any Amendment to this solicitation (1) by signing and returning the Amendment, (2) by letter, or (3) by submitting a bid that indicates in some way that the bidder received the amendment. AMENDMENTS: (Cit 2006) : All amendments to and interpretation of this solicitations shall be in writing from The Citadel's Procurement Office. The Procurement Officer shall not be legally bound by any amendment or interpretation that is not in writing. BID ACCEPTANCE PERIOD (JAN 2004) In order to withdraw Your Offer after the minimum period specified on the Cover Page, You must notify the Procurement Officer in writing. BID IN ENGLISH & DOLLARS (JAN 2004) Offers submitted in response to this solicitation shall be in the English language and in US dollars, unless otherwise permitted by the Solicitation. BID / PROPOSAL AS OFFER TO CONTRACT (AUG 2004) By submitting Your Bid or Proposal, You are offering to enter into a contract with The Citadel. Without further action by either party, a binding contract shall result upon final award. Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity; joint bids are not allowed. BOARD AS PROCUREMENT AGENT (AUG 2004) (a) Authorized Agent. All authority regarding the conduct of this procurement is vested solely with the responsible Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government official authorized to bind the government with regard to this procurement. (b) Purchasing Liability. The Procurement Officer is an employee of The Citadel acting on behalf of The Citadel pursuant to the Consolidated Procurement Code. Any contracts awarded as a result of this procurement are between the Contractor and The Citadel. The Board is not a party to such contracts, unless and to the extent that the board is a using governmental unit, and bears no liability for any partys losses arising out of or relating in any way to the contract. SUBMISSION OF OFFER: (Cit 2006) Offers must be received in the Procurement office by date and time stated on cover page. DEADLINE FOR SUBMISSION OF OFFER (AUG 2004) Any offer received after the procurement officer of The Citadel or his designee has declared that the time set for opening has arrived, shall be rejected unless the offer has been delivered to the designated purchasing office or The Citadel's mail room which services that purchasing office prior to the bid opening. [R.19-445.2070(H)] DEFINITIONS (AUG 2004) EXCEPT AS OTHERWISE PROVIDED HEREIN, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL PARTS OF THE SOLICITATION. FOR ADDITIONAL DEFINITIONS, SEE THE TERMS AND CONDITIONS BELOW. (1) AMENDMENT - means a document issued to supplement the original solicitation document. (2) BOARD - means the South Carolina Budget & Control Board. (3) BUYER - means the Procurement Officer. (4) COVER PAGE - means the top page of the original solicitation on which the solicitation is identified by number. Offerors are cautioned that Amendments may modify information provided on the Cover Page. (5) OFFER - means the bid or proposal submitted in response this solicitation. The terms Bid and Proposal are used interchangeably with the term Offer. (6) OFFEROR - means the single legal entity submitting the offer. The term Bidder is used interchangeably with the term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract. (7) PROCUREMENT OFFICER - means the person, or his successor, identified as such on the Cover Page. (8) YOU and YOUR - means Offeror. (9) SOLICITATION - means this document, including all its parts, attachments, and any Amendments. (10) STATE - means the Using Governmental Unit(s) identified on the Cover Page. (11) SUBCONTRACTOR - means any person having a contract to perform work or render service to Contractor as a part of the Contractors agreement arising from this solicitation. (12) USING GOVERNMENTAL UNIT - means the unit(s) of government identified as such on the Cover Page DRUG FREE WORK PLACE CERTIFICATION (JAN 2004):By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended. DUTY TO INQUIRE (AUG 2004) Offeror, by submitting an Offer, represents that it has read and understands the Solicitation and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting statements in the Solicitation. Failure to do so will be at the Offerors risk. Offeror assumes responsibility for any patent ambiguity in the Solicitation that Offeror does not bring to The Citadels attention. ETHICS ACT (JAN 2004) By submitting an Offer, You certify that You are in compliance with South Carolina's Ethics, Government Accountability, and Campaign Reform Act of 1991, as amended. The following statutes require special attention: (a) Offering, giving, soliciting, or receiving anything of value to influence action of public employee - Section 8- 13-790, (b) Recovery of kickbacks - Section 8-13-790, (c) Offering, soliciting, or receiving money for advice or assistance of public official - Section 8-13-720, (d) Use or disclosure of confidential information - Section 8-13-725,and (e) Persons hired to assist in the preparation of specifications or evaluation of bids - Section 8-13-1150. OMIT TAXES FROM PRICE (AUG 2004) Do not include any taxes in Your price that the Citadel may be required to pay. NO PUBLIC OPENING: (Cit 2006) No public opening will be held for requests for quotations. QUESTIONS FROM OFFERORS (Aug 2004) (a) Any prospective offeror desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing. Questions must be received by the Procurement Officer no later than five (5) days prior to opening unless otherwise stated on the Cover Page. Oral explanations or instructions will not be binding. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an Amendment to the solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other prospective offerors. (b) The Citadel seeks to permit maximum practicable competition. Offerors are urged to advise the Procurement Officer - as soon as possible - regarding any aspect of this procurement, including any aspect of the Solicitation, that unnecessarily or inappropriately limits full and open competition. REJECTION/CANCELLATION (JAN 2004) The State may cancel this solicitation in whole or in part. The State may reject any or all proposals in whole or in part. [SC Code Section 11-35-1710 & R.19-445.2065.] RESPONSIVENESS / IMPROPER OFFERS (AUG 2004) (a) Bid as Specified. Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation. (b) Multiple Offers. Offerors may submit more than one Offer, provided that each Offer has significant differences other than price. Each separate Offer must satisfy all Solicitation requirements. While multiple Offers may be submitted as one document, Offeror is responsible for clearly differentiating between each separate Offer. If this solicitation is a Request for Proposals, each separate Offer must include a separate cost proposal. (c) Responsiveness. Any Offer which fails to conform to the material requirements of the Solicitation may be rejected as nonresponsive. Offers which impose conditions that modify material requirements of the Solicitation may be rejected. If a fixed price is required, an Offer will be rejected if the total possible cost to The Citadel cannot be determined. Offerors will not be given an opportunity to correct any material nonconformity. Any deficiency resulting from a minor informality may be cured or waived at the sole discretion of the Procurement Officer. [R.19-445.2070 and Section 11-35-1520(13)] (d) Unbalanced Bidding. The Citadel may reject an Offer as nonresponsive if the prices bid are materially unbalanced between line items or subline items. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the The Citadel even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment. RESTRICTIONS APPLICABLE TO OFFERORS (AUG 2004) By submitting an Offer, You agree not to discuss this procurement activity in any way with any The Citadel or its employees, agents or officials. All communications must be solely with the Procurement Officer. This restriction expires once a contract has been formed and may be lifted by express written permission from the Procurement Officer. SIGNING YOUR OFFER (AUG 2004) Every Offer must be signed by an individual with actual authority to bind the Offeror. (a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the partnership name, followed by the words by its Partner, and signed by a general partner. (c) If the Offeror is a corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person authorized to sign. (d) An Offer may be submitted by a joint venturer involving any combination of individuals, partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c) above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a) through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide proof of the agent's authorization to bind the principal. STATE OFFICE CLOSINGS (JAN 2004) If an emergency or unanticipated event interrupts normal government processes so that offers cannot be received at the government office designated for receipt of bids by the exact time specified in the solicitation, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal government processes resume. In lieu of an automatic extension, an Amendment may be issued to reschedule bid opening. If state offices are closed at the time a pre-bid or pre-proposal conference is scheduled, an Amendment will be issued to reschedule the conference. Useful information may be available at: http://www.scemd.org/myscgovweb/weather.html SUBMITTING CONFIDENTIAL INFORMATION (August 2002): (An overview is available at www.procurement.sc.gov) For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word "CONFIDENTIAL" every page, or portion thereof, that Offeror contend contains information that is exempt from public disclosure because it is either (a) a trade secret as defined in Section 30-4-40(a)(1), or (b) privileged and confidential, as that phrase is used in Section 11-35-410. For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the words "TRADE SECRET" every page, or portion thereof, that Offeror contends contains a trade secret as that term is defined by Section 39-8-20 of the Trade Secrets Act. For every document Offeror submits in response to or with regard to this solicitation or request, Offeror must separately mark with the word "PROTECTED" every page, or portion thereof, that Offeror contends is protected by Section 11-35-1810. All markings must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously distinguish the mark from the other text. Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or protected! If your response, or any part thereof, is improperly marked as confidential or trade secret or protected, The Citadel may, in its sole discretion, determine it nonresponsive. If only portions of a page are subject to some protection, do not mark the entire page. By submitting a response to this solicitation or request, Offeror (1) agrees to the public disclosure of every page of every document regarding this solicitation or request that was submitted at any time prior to entering into a contract (including, but not limited to, documents contained in a response, documents submitted to clarify a response, and documents submitted during negotiations), unless the page is conspicuously marked "TRADE SECRET" or "CONFIDENTIAL" or "PROTECTED", (2) agrees that any information not marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices, commissions, discounts, or other financial figures used to determine the award, as well as the final contract amount, are subject to public disclosure. In determining whether to release documents, The Citadel will detrimentally rely on Offeror's marking of documents, as required by these bidding instructions, as being either "Confidential" or "Trade Secret" or "PROTECTED". By submitting a response, Offeror agrees to defend, indemnify and hold harmless the State of South Carolina, its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including attorneys fees, arising out of or resulting from The Citadel withholding information that Offeror marked as "confidential" or "trade secret" or "PROTECTED". (All references to S.C. Code of Laws.) SUBMITTING YOUR OFFER OR MODIFICATION (AUG 2004) (a) Offers and offer modifications shall be submitted in sealed envelopes or packages (unless submitted by approved electronic means) - (1) Addressed to the office specified in the Solicitation; and (2) Showing the time and date specified for opening, the solicitation number, and the name and address of the bidder. (b) Each Offeror must submit the number of copies indicated on the Cover Page. (c) Offerors using commercial carrier services shall ensure that the Offer is addressed and marked on the outermost envelope or wrapper as prescribed in paragraphs (a)(1) and (2) of this provision when delivered to the office specified in the Solicitation. (d) Facsimile Offers, modifications, or withdrawals, will not be considered unless authorized by the Solicitation. (e) Offers submitted by electronic commerce shall be considered only if the electronic commerce method was specifically stipulated or permitted by the solicitation. TAX CREDIT FOR SUBCONTRACTING WITH MINORITY FIRMS (AUG 2004) Pursuant to Section 12-6-3350, taxpayers, who utilize certified minority subcontractors, may take a tax credit equal to 4% of the payments they make to said subcontractors. The payments claimed must be based on work performed directly for a South Carolina state contract. The credit is capped at $25,000 per year or the total tax liability; whichever is lesser. The taxpayer is eligible to claim the credit for 6 consecutive taxable years beginning with the taxable year in which the credit is first claimed. There is no carry forward of unused credits. The credit may be claimed on Form TC-2, "Minority Business Credit." A copy of the subcontractor's certificate from the Governor's Office of Small and Minority Business (OSMBA) is to be attached to the contractor's income tax return. Taxpayers must maintain evidence of work performed for a State contract by the minority subcontractor. Questions regarding the tax credit and how to file are to be referred to: SC Department of Revenue, Research and Review, Phone: (803) 898-5786, Fax: (803) 898-5888. The subcontractor must be certified as to the criteria of a "Minority Firm" by the Governor's Office of Small and Minority Business Assistance (OSMBA). Certificates are issued to subcontractors upon successful completion of the certification process. Questions regarding subcontractor certification are to be referred to: Governor's Office of Small and Minority Business Assistance, Phone: (803) 734-0657, Fax: (803) 734-2498. Reference: SC 11-35-5010 - Definition for Minority Subcontractor & SC 11-35-5230 (B) - Regulations for Negotiating with State Minority Firms. TAXPAYER IDENTIFICATION NUMBER (JAN 2004): (a) If Offeror is owned or controlled by a common parent as defined in paragraph (b) of this provision, Offeror shall submit with its Offer the name and TIN of common parent. (b) Definitions: "Common parent," as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the offeror is a member. "Taxpayer Identification Number (TIN)," as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer Identification Number. (c) If Offeror does not have a TIN, Offeror shall indicate if either a TIN has been applied for or a TIN is not required. If a TIN is not required, indicate whether (i) Offeror is a nonresident alien, foreign corporation, or foreign partnership that does not have income effectively connected with the conduct of a trade or business in the United States and does not have an office or place of business or a fiscal paying agent in the United States; (ii) Offeror is an agency or instrumentality of a state or local government; (iii) Offeror is an agency or instrumentality of a foreign government; or (iv) Offeror is an agency or instrumentality of the Federal Government. WITHDRAWAL OR CORRECTION OF OFFER (JAN 2004) Offers may be withdrawn by written notice received at any time before the exact time set for opening. If the Solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for opening. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid. The withdrawal and correction of Offers is governed by S.C. Code Section 11-35-1520 and Regulation 19-445.2085. B. Special Instructions: THE CITADEL WILL ACCEPT FAXED QUOTATIONS: (Cit 2006) DISCUSSIONS WITH BIDDERS (JAN 2006) After opening, the Procurement Officer may, in its sole discretion, initiate discussions with you to discuss your bid. Discussions are possible only if your bid is apparently responsive and only for the purpose of clarification to assure your full understanding of the solicitation's requirements. Any discussions will be documented in writing and shall be included with the bid. III. Scope of Work / Specifications SPECIFICATIONSPRIVATE  BUS TRANSPORTATION 1.0 SCOPE AND CLASSIFICATION 1.1 This specification describes standards of service for travel of Citadel personnel by bus transportation. These standards are intended to assure the provisions of service commensurate with authorized entitlements and apply to all motor coach type coaches used for bus transportation procured under this specification. 1.2 Classification: One (1) each 55 passenger buses (buses shall not be older than mfg year of 2003) to transport The Citadels Volleyball team to its 2008 non home games. The Offeror shall include local travel at each Volleyball team event sites, (i.e. from the hotel to the stadium, restaurant, ect.). The Offeror shall arrive on The Citadel campus one (1) hour prior to the departure time prescribed in this document. 2.0 APPLICABLE PUBLICATION(S) 2.1 There are no other publications applicable to this specification. 3.0 REQUIREMENTS 3.1 Statutory Responsibilities: Rules and regulations of the Interstate Commerce Commission, Department of Transportation, and State regulatory and supervisory agencies governing the safety of public motor transportation operations, condition of equipment, proficiency of operators and maintenance crews, and first aid requirements will be complied with at all times. 3.2 Standard of Service: 3.2.1 General: The standards of service prescribed herein are a minimum and are predicted upon reasonable and adequate advance notice to the carrier of service of service to be performed. In emergency situations carriers will endeavor to comply with the prescribed standards, as the circumstances permit. 3.2.2 Passenger Comfort Needs: Motor coach buses used for passenger operations will afford passenger comfort needs as follows: 3.2.2.1 Seat Specifications: Passenger seats will be of such design as to afford optimum comfort during movement and will: 3.2.2.1.1 Be upholstered with foam rubber or other material providing equivalent comfort which will prevent contact with structural parts of the seat bottom or back. Seats with shifted or excessively worn cushioning will not be acceptable, even if they otherwise meet the requirements herein. 3.2.2.1.2 Be equipped with two padded arm rests of such density as will provide adequate vibration insulation and prevent the feel of any arm cap protuberance through the padding. The will be at least 1 1/2 inches wide with one located at the wall side of the coach and the other located at the aisle side. 3.2.2.1.3 Be of minimum width of 37 1/2 inches for double seats (2 passengers) and 16 1/2 inches for single seats. (Equipment presently configured at 34 inches for double seats and 16 1/2 inches for single seats remain acceptable.) 3.2.2.1.4 Be capable of reclining to 30 degrees, except that seats immediately ahead of lavatories or those in the extreme rear of the coach need not conform to this requirement. The degree will be measured from a line perpendicular to the floor to a line tangent to the front surface of the seat back fully reclined. The seat adjustment lever for each passenger will be located conveniently for the use of the seated passenger and designed so it will not present a hazard to the occupant when seated or when entering or leaving the seat. 3.2.2.2 Seat Spacing: Measured parallel to the floor, seat spacing will not be less than 35 inches center to center. (Equipment presently configured at 34 inches will remain acceptable.) Where passenger seats face a bulkhead, tire well, or other obstruction, a seat cushion to the base of the obstruction, will be provided. 3.2.2.3 Aisles: Aisles will allow unobstructed passage to lavatory, doorways, and other passenger accessible positions. They will be at least 12 inches wide measured parallel to the floor at all levels up to and including the armrest, and at least 17 inches wide above the armrest level. Aisle widths will be measured as the shortest distance between lines paralleling the longitudinal axis of the bus through the inboard edge of any seat or obstruction. Minor variances (not to exceed 1 inch) may be authorized where not more than two aisle seats in successive rows per coach prevent compliance. 3.2.2.4 Coat Racks: Overhead rack space will be provided for coats, hats and parcels. 3.2.2.5 Temperature Control: In areas and during seasons where required for the comfort of passengers, buses will be equipped with air conditioning and heating units. The interior temperature of the coach will be so controlled as to ensure passenger comfort at all times regardless of seasonal weather conditions. 3.2.2.6 Cleanliness and Serviceability of Equipment: Prior to departure of equipment from garaging point it will be serviced so as to be in proper operating condition. Interior and exterior will be thoroughly cleaned. 3.2.2.7 Headrest Covers: Clean and sanitary headrest covers of paper, cloth or plastic will be supplied for each seat, except in the case of seats expressly designed and manufactured to eliminate the use of detachable headrest covers. 3.2.2.8 Lighting: Buses will be equipped with adequate lighting to serve the needs of the individual passenger. 3.2.3 Baggage: It is the responsibility of The Citadel person(s) in charge to see that baggage is loaded and unloaded. It is the responsibility of the carrier to properly load, unload and secure all baggage and to insure that baggage compartment doors are properly secured. Citadel personnel are responsible for loading and unloading Citadel impediments (band instruments, military items, etc.), as distinguished from personnel baggage. 3.2.4 Television monitors and VCR: All buses are required to have a video recorder and television monitors throughout the seating area. These will be used to review videos of all games and possibly be used to view movies provided by the passengers or Citadel coaches. 3.2.5 Briefing of Passengers: 3.2.51 Each carrier will brief The Citadel person(s) in charge regarding route to be followed, stops in route and other service items. 3.2.5.2 During movement The Citadel person(s) in charge will be briefed concerning irregular events that occur and all reasons for delays or other interruptions to movement. 3.2.6 Delivery of Passengers-Intermodal Movements: Groups transported to airports, or bus and railroad stations will be delivered at such specified time determined necessary by The Citadel person in charge to accomplish timely transfer to the other mode. 3.2.7 Non-Smoking Section: Passenger seats will be designated in the rear section of the bus for smokers in accordance with prevailing practices throughout the scheduled bus industry. 3.3 ROUTING 3.3.1 Trips in excess of 200 miles from The Citadel will be by the most direct route to destination to eliminate unnecessary road time. 4.0 NOTES 4.1 Services procured under this specification shall not deviate from those originally contracted for, without written approval from procurement services. 4.2 These specifications shall, until revised or rescinded by procurement services, apply to each future purchase and contract for the services described herein. 4.3 Due to length of time needed for travel on some trips, a second driver may be needed. All return trips are straight through from place of departure. IV. Information for Offerors to Submit INFORMATION FOR OFFERORS TO SUBMIT GENERAL (JAN.2006) Offeror shall submit a signed Cover Page and Page Two. Offeror should submit all other information and documents requested in this part and in parts II.B Special Instruction; III Scope of Work ; V. Qualifications; VIII. Bidding Schedule /Price Proposal; and any appropriate attachments addressed in section IX. . Attachments to Solicitations. OFFERORS WILL SUBMIT THE FOLLOWING INFORMATION WITH THEIR QUOTATION OR WITHIN TWO (2) DAYS OF A REQUEST FROM THE PROCURMENT OFFICE. 1. Page 1, 2, and Bidding Schedule, vehicle identification, must be returned 2. Provide the last safety inspection for any bus that shall be used in the service of this contract. 3. Reference - Offerors are to provide the attached reference page 4. MINORITY PARTICIPATION (JAN 2006) Is the bidder a South Carolina Certified Minority Business? . Yes ____. NO ______ Is the bidder a Minority Business certified by another governmental entity? . Yes _____.NO______ If so, please list the certifying governmental entity: _________________________ Will any of the work under this contract be performed by a SC certified Minority Business as a subcontractor? . Yes _____. NO______ If so, what percentage of the total value of the contract will be performed by a SC certified Minority Business as a subcontractor? . Yes ______. NO _____ ` Will any of the work under this contract be performed by a minority business certified by another governmental entity as a subcontractor? . Yes _______. NO _____ If so, what percentage of the total value of the contract will be performed by a minority business certified by another governmental entity as a subcontractor? . Yes _______. NO______ If a certified Minority Business is participating in this contract, please indicate all categories for which the Business is certified: __. Traditional minority __. Traditional minority, but female __. Women (Caucasian females) __. Hispanic minorities __. DOT referral (Traditional minority) __. DOT referral (Caucasian female) __. Temporary certification ___. SBA 8 (a) certification referral ___. Other minorities (Native American, Asian, etc.) (If more than one minority contractor will be utilized in the performance of this contract, please provide the information above for each minority business.) V. Qualifications: The Citadel requires the offeror provide his/her current general contractor license number and classification for verification on the SC Labor and Licensing Board Web site. VI. Award Criteria AWARD BY LOT (JAN 2006): Award will be made by complete lot(s). AWARD TO ONE OFFEROR (JAN 2006): Award will be made to one Offeror. CALCULATING THE LOW BID . In determining the low bid, the price will be compared to all bids. NEGOTIATIONS (JAN 2006): The Procurement Officer may elect to make an award without conducting negotiations. However, after the offers have been ranked, the Procurement Officer may elect to negotiate price or the general scope of work with the highest ranked offeror. If a satisfactory agreement cannot be reached, negotiations may be conducted with the second, and then the third, and so on, ranked offerors to such level of ranking as determined by the Procurement Officer. UNIT PRICE GOVERNS (JAN 2006): In determining award, unit prices will govern over extended prices unless otherwise stated VII. TERMS AND CONDITIONS A. General AFFIRMATIVE ACTION: The contractor will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees, without regard or discrimination by reason of race, color, religion, sex, national origin or physical handicap. The following are incorporated herein by reference: 41 C.F.R. 60-1.4, 60-250.4 and 60-741-4. ASSIGNMENT: No contract or its provisions may be assigned, sublet, or transferred without the written consent of the Procurement Services Office. CONTRACT AMENDMENTS: Amendments to any contract between the agency and the contractor must be reviewed and approved by the Procurement Services Office. COMPLIANCE WITH FEDERAL REQUIREMENTS: State or Federal requirements that are more restrictive shall be followed. FORCE MAJEURE: The Contractor shall not be liable for any excess costs if the failure to perform the contract arises out of causes beyond the control and without the fault or negligence of the contractor. Such causes may include, but are not restricted to acts of God or of the public enemy, acts of the Governments in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather; but in every case the failure to perform must be beyond the control and without the fault or negligence of the contractor. If the failure to perform is caused by the default of a subcontractor, and if such default arises out of causes beyond the control of both the contractor and subcontractor, and without the fault or negligence of either of them, the contractor shall not be liable for any excess costs for failure to perform, unless the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the contractor to meet the required delivery schedule. INDEMNIFICATION: The state of South Carolina, its officers, agents, and employees, shall be held harmless from liability from any claims, damages and actions of any nature arising from a resultant contract, provided that such liability is not attributable to negligence on the part of the using agency or failure of the using agency to comply with the offer as outlined in the offerors proposal. LEGAL OR CONSULTANT SERVICES: If this contract is for legal or consultant services, it is subject to the provisions of Section 11-9-105 of the 1976 Code of Laws of South Carolina as amended. "Any contract for legal or consultant services entered into by a state agency or institution shall include a provision which requires completion of all services. The Provisions shall further require that in the event all services are not fully rendered as provided for in the contract, any Monies which have been paid by the agency under the contract must be refunded to the agency along with a twelve (12) percent penalty". PAYMENT FOR GOODS & SERVICES: Payment for goods & services received by The Citadel shall be processed in accordance with Section 11-35-45 of the South Carolina Procurement Code. PRIME CONTRACTOR RESPONSIBILITIES: The contractor will be required to assume sole responsibility for the complete effort as required by this RFP. The State will consider the contractor to be the sole point of contact with regard to contractual matters. SOUTH CAROLINA GOVERNING LAW CLAUSE: The Agreement and any dispute, claim, or controversy relating to the Agreement shall, in all respects, be interpreted, construed, enforced and governed by and under the laws of the State of South Carolina. All disputes, claims, or controversies relating to the Agreement shall be resolved exclusively by the appropriate Chief Procurement Officer in accordance with Title 11, Chapter 35, Article 17 of the South Carolina Code of Laws, or in the absence of jurisdiction, only in the Court of Common Pleas for, or a federal court located in, Richland County, State of South Carolina. Contractor agrees that any act by the Government regarding the Agreement is not a waiver of either the Government's sovereign immunity or the Government's immunity under the Eleventh Amendment of the United State's Constitution. As used in this paragraph, the term "Agreement" means any transaction or agreement arising out of, relating to, or contemplated by the solicitation. The parties expressly agree that the UN Convention on the International Sale of Goods shall not apply to this agreement. SUBCONTRACTING: If any part of the work covered by this RFP is to be subcontracted, the offeror shall identify the subcontracting organization and the contractual arrangements made therewith. All subcontractors must be approved by The Citadel. The offeror will also furnish the corporate or company name and the names of the officers of any subcontractors engaged by the offeror. Business name Address,  Phone, Taxpayer identification number,  Point of contact.  TERMINATION: Subject to the Provisions below, any contract resulting from this proposal may be terminated by the Procurement Services Office provided a thirty (30) days advance notice in writing is given to the contractor. Non-Appropriations: Funds for this contract are payable from State and/or Federal appropriations. In the event sufficient appropriations are not made to pay the charges under the contract it shall terminate without any obligation to the State of South Carolina. Convenience: In the event that this contract is terminated or canceled upon request and for the convenience of the State without the required thirty (30) days advance written notice, then the State shall negotiate reasonable termination costs, if applicable. Cause: Termination by the State for cause, default or negligence on the part of the contractor shall be excluded from the foregoing provisions; termination costs, if any shall not apply. The thirty (30) days advance notice requirement is waived and the default provision listed herein shall apply. Default: In case of default on contractor, the State reserves the right to purchase any or all items/services in default in open market, charging contractor with any excessive costs. SHOULD SUCH CHARGE BE ASSESSED, NO SUBSEQUENT PROPOSALS OF THE DEFAULTING CONTRACTOR WILL BE CONSIDERED UNTIL THE ASSESSED CHARGE HAS BEEN SATISFIED. OFFEROR RESPONSIBILITY: Each offeror shall fully acquaint himself with conditions relating to the scope and restrictions attending the execution of the work under the conditions of this proposal. It is expected that this will sometimes require on-site observation. The failure or omission of an offeror to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this proposal or to the contract. OWNERSHIP OF MATERIAL: Ownership of all data, material and documentation originated and prepared for the State pursuant to this contract shall belong exclusively to the State. B. Special Terms and Conditions CHANGES (JAN 2006): (1) Contract Modification. By a written order, at any time, and without notice to any surety, the Procurement Officer may, subject to all appropriate adjustments, make changes within the general scope of this contract in any one or more of the following: (a) drawings, designs, or specifications, if the supplies to be furnished are to be specially manufactured for the [State] in accordance therewith; (b) method of shipment or packing; (c) place of delivery; (d) description of services to be performed; (e) time of performance (i.e., hours of the day, days of the week, etc.); or, (f) place of performance of the services. Subparagraphs (a) to (c) apply only if supplies are furnished under this contract. Subparagraphs (d) to (f) apply only if services are performed under this contract. (2) Adjustments of Price or Time for Performance. If any such change increases or decreases the contractor's cost of, or the time required for, performance of any part of the work under this contract, whether or not changed by the order, an adjustment shall be made in the contract price, the delivery schedule, or both, and the contract modified in writing accordingly. Any adjustment in contract price made pursuant to this clause shall be determined in accordance with the Price Adjustment Clause of this contract. Failure of the parties to agree to an adjustment shall not excuse the contractor from proceeding with the contract as changed, provided that the State promptly and duly make such provisional adjustments in payment or time for performance as may be reasonable. By proceeding with the work, the contractor shall not be deemed to have prejudiced any claim for additional compensation, or an extension of time for completion. (3) Time Period for Claim. Within 30 days after receipt of a written contract modification under Paragraph (1) of this clause, unless such period is extended by the Procurement Officer in writing, the contractor shall file notice of intent to assert a claim for an adjustment. Later notification shall not bar the contractor's claim unless the State is prejudiced by the delay in notification. (4) Claim Barred After Final Payment. No claim by the contractor for an adjustment hereunder shall be allowed if notice is not given prior to final payment under this contract. CONTRACTOR'S OBLIGATION GENERAL (JAN 2006): The contractor shall provide and pay for all materials, tools, equipment, labor and professional and non-professional services, and shall perform all other acts and supply all other things necessary, to fully and properly perform and complete the work. The contractor must act as the prime contractor and assume full responsibility for any subcontractors performance. The contractor will be considered the sole point of contact with regard to all situations, including payment of all charges and the meeting of all other requirements. DEFAULT SHORT FORM (JAN 2006): The state may terminate this contract, or any part hereof, for cause in the event of any default by the contractor, or if the contractor fails to comply with any contract terms and conditions, or fails to provide the state, upon request, with adequate assurances of future performance. In the event of termination for cause, the state shall not be liable to the contractor for any amount for supplies or services not accepted, and the contractor shall be liable to the state for any and all rights and remedies provided by law. If it is determined that the state improperly terminated this contract for default, such termination shall be deemed a termination for convenience. PRICE ADJUSTMENTS (JAN 2006): (1) Method of Adjustment. Any adjustment in the contract price made pursuant to a clause in this contract shall be consistent with this Contract and shall be arrived at through whichever one of the following ways is the most valid approximation of the actual cost to the Contractor (including profit, if otherwise allowed): (a) by agreement on a fixed price adjustment before commencement of the pertinent performance or as soon thereafter as practicable; (b) by unit prices specified in the Contract or subsequently agreed upon; (c) by the costs attributable to the event or situation covered by the relevant clause, including profit if otherwise allowed, all as specified in the Contract; or subsequently agreed upon; (d) in such other manner as the parties may mutually agree; or, (e) in the absence of agreement by the parties, through a unilateral initial written determination by the Procurement Officer of the costs attributable to the event or situation covered by the clause, including profit if otherwise allowed, all as computed by the Procurement Officer in accordance with generally accepted accounting principles, subject to the provisions of Title 11, Chapter 35, Article 17 of the S.C. Code of Laws. (2) Submission of Price or Cost Data. Upon request of the Procurement Officer, the contractor shall provide reasonably available factual information to substantiate that the price or cost offered, for any price adjustments is reasonable, consistent with the provisions of Section 11-35-1830. PRICING DATA AUDIT INSPECTION (JAN 2006) [Clause Included Pursuant to 11-35-1830, - 2210, & -2220] (a) Cost or Pricing Data. Upon Procurement Officer's request, you shall submit cost or pricing data, as defined by 48 C.F.R. 2.101 (2004), prior to either (1) any award to contractor pursuant to 11-35-1530 or 11-35-1560, if the total contract price exceeds $500,000, or (2) execution of a change order or contract modification with contractor which exceeds $100,000. Your price, including profit or fee, shall be adjusted to exclude any significant sums by which the state finds that such price was increased because you furnished cost or pricing data that was inaccurate, incomplete, or not current as of the date agreed upon between parties. (b) Records Retention. You shall maintain your records for three years from the date of final payment, or longer if requested by the chief Procurement Officer. The state may audit your records at reasonable times and places. As used in this subparagraph (b), the term "records" means any books or records that relate to cost or pricing data submitted pursuant to this clause. In addition to the obligation stated in this subparagraph (b), you shall retain all records and allow any audits provided for by 11-35-2220(2). (c) Inspection. At reasonable times, the state may inspect any part of your place of business which is related to performance of the work. (d) Instructions Certification. When you submit data pursuant to subparagraph (a), you shall (1) do so in accordance with the instructions appearing in Table 15-2 of 48 C.F.R. 15.408 (2004) (adapted as necessary for the state context), and (2) submit a Certificate of Current Cost or Pricing Data, as prescribed by 48 CFR 15.406-2(a) (adapted as necessary for the state context). (e) Subcontracts. You shall include the above text of this clause in all of your subcontracts. (f) Nothing in this clause limits any other rights of the state. TERM OF CONTRACT TERMINATION BY CONTRACTOR (JAN 2006): Contractor may terminate this contract at the end of the initial term, or any renewal term, by providing the Procurement Officer notice of its election to terminate under this clause at least ninety (90) days prior to the expiration of the then current term. TERMINATION FOR CONVENIENCE INDEFINITE DELIVERY / INDEFINITE QUANTITY CONTRACTS (JAN 2006): Unless the termination so provides, a termination for convenience shall not operate to terminate any purchase orders issued prior to the effective date of termination. TERMINATION FOR CONVENIENCE SHORT FORM (JAN 2006): The Procurement Officer may terminate this contract in whole or in part, for the convenience of the State. In such a termination, the Procurement Officer may require the contractor to transfer title and deliver to the State in the manner and to the extent directed by the Procurement Officer: (a) any completed supplies; and (b) such partially completed supplies and materials, parts, tools, dies, jigs, fixtures, plans, drawings, information, and contract rights (hereinafter called "manufacturing material") as the contractor has specifically produced or specially acquired for the performance of the terminated part of this contract. Upon such termination, the contractor shall (a) stop work to the extent specified, (b) terminate any subcontracts as they relate to the terminated work, and (c) be paid the following amounts without duplication, subject to the other terms of this contract: (i) contract prices for supplies or services accepted under the contract, (ii) costs incurred in performing the terminated portion of the work, and (iii) any other reasonable costs that the contractor can demonstrate to the satisfaction of the State, using its standard record keeping system, have resulted from the termination. The contractor shall not be paid for any work performed or costs incurred that reasonably could have been avoided. As a condition of payment, contractor shall submit within three months of the effective date of the termination a claim specifying the amounts due because of the termination. The absence of an appropriate termination for convenience clause in any subcontract shall not increase the obligation of the state beyond what it would have been had the subcontract contained such a clause. DISCUSSIONS WITH BIDDERS (JAN 2006) After opening, the Procurement Officer may, in his sole discretion, initiate discussions with you to discuss your bid. Discussions are possible only if your bid is apparently responsive and only for the purpose of clarification to assure your full understanding of the solicitation's requirements. Any discussions will be documented in writing and shall be included with the bid. PRE-PERFORMANCE CONFERENCE: (Cit 2006) Unless waived by The Citadel's Procurement Office, a pre-performance conference between the successful bidder and The Citadel's procurement and departmental representative shall be held within five (5) days after contract award, and prior to commencement of work under contract. The Procurement Officer and department representative will discuss witht he successful bidder the responsibilities of all parties involved to assure a meeting of the minds of all concerned. If held, the pre-performance conference will be at The Citadel Procurement Office, Central Supply Warehouse, 171 Moultrie St., Charleston, SC 29409. The successful bidder or his duly authorized representative shall be required to attend. VIII Bidding Schedule / Cost Proposal. Q9002-KP-06/27/2008 LotDescriptionTotal Price1 Deland, FL DEPART THE CITADEL SEPT 4, 2008 TBA TO DELAND, FL DEPART DELAND SEPT 6, 2008 TBA BACK TO CHARLESTON, SC $____________2 Greenville & Spartanburg, SC DEPART THE CITADEL SEPT 26, 2008 TBA TO BOONE, NC DEPART GREENVILLE SEPT 26, 2008 TBA TO SPARTANBURG AFTER MATCH DEPART SPARTANBURG SEPT 27, 2008 TBA TO CHARLESTON, SC  $_____________ 3Greensboro & Elon, NC DEPART THE CITADEL OCT 10, 2008 TBA TO GREENSBORO & ELON, NC DEPART GREENSBORO & ELON OCT 12, 2008 TBA TO CHARLESTON, SC  $_____________ 4Spartanburg, SC DEPART THE CITADEL OCT 21, 2008 TBA TO SPARTANBURG, SC DEPART SPARTANBURG OCT 21, 2008 TBA TO CHARLESTON, SC  $_____________ 5Boone & Cullowhee, NC DEPART THE CITADEL OCT 24, 2008 TBA TO BOONE, NC DEPART BOONE OCT 25, 2008 TBA TO CULLOWHEE, NC DEPART CULLOWHEE OCT 25, 2008 TBA TO CHARLESTON, SC $_____________ 6Statesboro, GA & Davidson, NC DEPART THE CITADEL NOV 7, 2008 TBA TO STATESBORO, GA DEPART STATESBORO NOV 7, 2008 TBA TO DAVIDSON, NC DEPART DAVIDSON NOV 8, 2008 TBA TO CHARLESTON, SC $_____________ 7Greensboro, NC DEPART THE CITADEL NOV 20, 2008 TBA TO GREENSBORO, NC DEPART GREENSBORO NOV 20 TBA TO CHARLESTON, SC (THE SOUTHERN CONFERENCE CHAMPIONSHIP WILL BE NOV 21 TO NOV 23) $_____________ 8Grand Total Offeror shall provide a 2003 or newer bus for this solicitation. Substitution will not be acceptable with out the prior knowledge/approval of The Citadels Procurement office.  $_____________ Company Name: Required Page Q9002-KP-06//2008 License plate numbervin numberManufactured Date            Vehicle Identification Company Name: Required Page 3. OFFEROR INFORMATION Q____-KP-06/27/2008 References: Supply three (3) references of government agencies and/or firms for whom OFFEROR has provided similar services during the last two (2) years: 1. Agency or Firm Name:  Business Address:  Mailing Address:  Contact Person:  Telephone:  Email address:  Type of Service: Dates(s) when service provided2. Agency or Firm Name:  Business Address:  Mailing Address:  Contact Person:  Telephone:  Email address:  Type of Service: Dates(s) when service provided3. Agency or Firm Name:  Business Address:  Mailing Address:  Contact Person:  Telephone:  Email address:  Type of Service: Dates(s) when service providedRequired Page IX. Attachments to solicitation. INCOME TAX CREDIT!! Reference: SC 12-6-3350 Income Tax Credit for State Contractors Having Subcontracts with MINORITY Firms Taxpayers, who utilize certified minority subcontractors, may take a tax credit equal to 4% of the payments they make to said subcontractors. The payments claimed must be based on work performed directly for a South Carolina state contract. The credit is limited to a maximum of $50,000 annually. A taxpayer is eligible to claim the credit for 10 taxable years beginning with the taxable year in which the credit is first claimed. After the above 10 taxable years, the taxpayer is no longer eligible for the credit regardless of whether or not the taxpayer claimed the credit in a year subsequent to the year in which the credit was first claimed. The credit may be claimed on Form TC-2, Minority Business Credit. A copy of the subcontractors certificate from the Governors Office of Small and Minority Business (OSMBA) is to be attached to the contractors income tax return. Taxpayers must maintain evidence of work performed for a State contract by the minority subcontractor. Questions regarding the tax credit and how to file are to be referred to: SC Department of Revenue Research and Review Phone: (803) 898-5786 FAX: (803) 898-5888 References: SC 11-35-5010 Definition for Minority Subcontractor SC 11-35-5230 (B) Regulations for Negotiating with State Minority Firms The subcontractor must be certified as to the criteria of a Minority Firm by the Governors Office of Small and Minority Business Assistance (OSMBA). Certificates are issued to subcontractors upon successful completion of the certification process. Questions regarding subcontractor certification are to be referred to: Governors Office of Small and Minority Business Assistance Phone: (803) 734-0657 FAX: (803) 734-2498 IMPORTANT TAX NOTICE - NONRESIDENTS ONLY Withholding Requirements for Payments to Nonresidents: Section 12-8-550 of the South Carolina Code of Laws requires persons hiring or contracting with a nonresident conducting a business or performing personal services of a temporary nature within South Carolina to withhold 2% of each payment made to the nonresident. The withholding requirement does not apply to (1) payments on purchase orders for tangible personal property when the payments are not accompanied by services to be performed in South Carolina, (2) nonresidents who are not conducting business in South Carolina, (3) nonresidents for contracts that do not exceed $10,000 in a calendar year, or (4) payments to a nonresident who (a) registers with either the S.C. Department of Revenue or the S.C. Secretary of State and (b) submits a Nonresident Taxpayer Registration Affidavit - Income Tax Withholding, Form I-312 to the person letting the contract. The withholding requirement applies to every governmental entity that uses a contract ("Using Entity"). Nonresidents should submit a separate copy of the Nonresident Taxpayer Registration Affidavit - Income Tax Withholding, Form I-312 to every Using Entity that makes payment to the nonresident pursuant to this solicitation. Once submitted, an affidavit is valid for all contracts between the nonresident and the Using Entity, unless the Using Entity receives notice from the Department of Revenue that the exemption from withholding has been revoked. ----------------------- Section 12-8-540 requires persons making payment to a nonresident taxpayer of rentals or royalties at a rate of $1,200.00 or more a year for the use of or for the privilege of using property in South Carolina to withhold 7% of the total of each payment made to a nonresident taxpayer who is not a corporation and 5% if the payment is made to a corporation. Contact the Department of Revenue for any applicable exceptions. ----------------------- For information about other withholding requirements (e.g., employee withholding), contact the Withholding Section at the South Carolina Department of Revenue at 803-898-5383 or visit the Departments website at  HYPERLINK "http://www.sctax.org" www.sctax.org. ----------------------- This notice is for informational purposes only. This agency does not administer and has no authority over tax issues. All registration questions should be directed to the License and Registration Section at 803-898-5872 or to the South Carolina Department of Revenue, Registration Unit, Columbia, S.C. 29214-0140. All withholding questions should be directed to the Withholding Section at 803-898-5383.  STATE OF SOUTH CAROLINA DEPARTMENT OF REVENUE NONRESIDENT TAXPAYER REGISTRATION AFFIDAVIT INCOME TAX WITHHOLDING I-312 (Rev. 5/7/04) 3323The undersigned nonresident taxpayer on oath, being first duly sworn, hereby certifies as follows: 1. Name of Nonresident Taxpayer:2. Trade Name, if applicable (Doing Business As):3. Mailing Address:4. Federal Identification Number:5.Hiring or Contracting with:Name:Address:Receiving Rentals or Royalties From:Name:Address: Beneficiary of Trusts and Estates:Name:Address: 6. I hereby certify that the above named nonresident taxpayer is currently registered with (check the appropriate box):  The South Carolina Secretary of State or The South Carolina Department of Revenue  Date of Registration:  7. I understand that by this registration, the above named nonresident taxpayer has agreed to be subject to the jurisdiction of the South Carolina Department of Revenue and the courts of South Carolina to determine its South Carolina tax liability, including estimated taxes, together with any related interest and penalties. 8. I understand the South Carolina Department of Revenue may revoke the withholding exemption granted under Code Sections 12-8-540 (rentals), 12-8-550 (temporarily doing business or professional services in South Carolina), and 12-8-570 (distributions to nonresident beneficiary by trusts or estates) at any time it determines that the above named nonresident taxpayer is not cooperating with the Department in the determination of its correct South Carolina tax liability. The undersigned understands that any false statement contained herein could be punished by fine, imprisonment or both. Recognizing that I am subject to the criminal penalties under Code Section 12-54-44 (B) (6) (a) (i), I declare that I have examined this affidavit and to the best of my knowledge and belief, it is true, correct and complete. (Seal)Signature of Nonresident Taxpayer (Owner, Partner or Corporate Officer, when relevant) Date If Corporate officer state title: (Name - Please Print) Mail to: The company or individual you are contracting with. BIDDER'S CHECKLIST AVOID COMMON BIDDING MISTAKES Review this checklist prior to submitting your bid. If you fail to follow this checklist, you risk having your bid rejected. Do not include any of your standard contract forms! Unless expressly required, do not include any additional boilerplate contract clauses. Reread your entire bid to make sure your bid does not take exception to any of the state's mandatory requirements. Make sure you have properly marked all protected, confidential, or trade secret information in accordance with the heading entitled: foia bidding instructions, submitting confidential information. do not mark your entire bid as confidential, trade secret, or protected! Do not include a legend on the cover stating that your entire response is not to be released! Have you properly acknowledged all amendments? Instructions regarding how to acknowledge an amendment should appear in all amendments issued. Make sure your bid includes a copy of the solicitation cover page. Make sure the cover page is signed by a person that is authorized to contractually bind your business. Make sure your bid includes the number of copies requested. Check to ensure your bid includes everything requested! Check again to ensure your bid includes everything requested! If you have concerns about the solicitation, do not raise those concerns in your response! After opening, it is too late! 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