Processing Printing Request: All printing requests
received by the Purchasing Office or Print Shop will be reviewed to determine
compliance with the above guidelines. Those requests meeting the above
guidelines will be processed. Those requests not meeting the above guidelines
will be returned to the initiating department for specific justification
per the instructions below.
Exemptions: All exempted items must be in writing and on file
prior to printing. Specific exempted items, those of a nonrecurring nature
and/or not for marketing of services or programs which generate revenue,
must be approved by the State Printing Officer. These requests will require
10 to 15 days to process, therefore, you are encouraged to plan accordingly.
The following procedures apply, as applicable:
General Exemptions: General exemptions, those printed items used
for marketing services/programs which generate revenue, must be in writing
and on file at the purchasing office and print shop. Departments requesting
a general exemption must forward the request to the director of procurement
services. Requests will include:
-
Name of the printed item.
-
Department requesting the exemption.
-
Use of the item.
Specific Exemptions: Requests for specific exemptions must be in
writing and addressed to the director of procurement services. A request
for a specific exemption must include the following:
-
The necessity for the item.
-
Reason(s) printing cannot be done in accordance with guidelines.
-
Advantage(s) of exemption to the agency.
Time Limits: Exemption of an item is required only once each fiscal
year.
