August
11, 2003
Citadel
Media and Photography Policy
The Citadel Public Affairs Office has developed the following guidelines to assist the media, photographers, video crews and Citadel departments in getting the photographs, film, interviews and other information they need while also protecting the privacy of our students.
Media and Photo
Access
The
Public Affairs Office welcomes reporters, photographers and film crews
and is happy to assist with any necessary coordination. At the same time,
cadets have the right to pursue their educational activities undisturbed
by outsiders and to privacy in academic buildings and barracks. Because
cadets have little flexibility in their schedules and in consideration
for their rights, the Public Affairs Office has established the following
guidelines to assist the media, photographers and film crews with on-campus
access to cadets and students in the College of Graduate and Professional
Studies.
Escorts for photographers, reporters and film crews: Unless alternate arrangements have been approved, all reporters, film crews and still photographers (professional, freelance and amateurs intending to sell or distribute Citadel images) must be escorted by a representative from the Public Affairs Office while on campus. To coordinate, call 843.953.6779.
Exceptions:
1. Photographers
covering athletic events should coordinate with the Sports Information
Office in the Department of Athletics. Phone: 843.953.5353.
2.
These guidelines do not apply to wedding photographers.
3.
These guidelines apply to photographers covering on-campus meetings of
non-Citadel groups.
Press identification
Media
on campus must identify themselves by wearing a press pass and displaying
identification on their vehicle. If you do not have appropriate identification
from your employer, public affairs can provide you with an authorized
press pass.
Media interviews
Media
interviews with cadets must be approved and arranged in advance by the
Public Affairs Office. The Public Affairs Office will follow standard
procedures for coordinating cadet interviews with the appropriate departments.
Call 843.953.6779 for assistance.
Cadets approached by media should clear requests for interviews or other queries with the Public Affairs Office.
Faculty and staff may use their discretion in granting interviews with the media, but should notify the Public Affairs Office in advance of any on-campus visits by the press.
Filming and photography
Media
may film or photograph exterior locations on campus but must assume responsibility
for getting releases or approvals from the subjects they are photographing.
Filming and photography is not permitted inside any building (this includes academic buildings, barracks, student union, canteen, mess hall and barbershop) without prior approval and coordination through the Public Affairs Office.
Because fourth-class cadets (knobs) often believe that they cannot object to being photographed, photographers should use discretion when taking their pictures. Photographers and film crews must remain at least 10 feet away (equal to three squares on the quad in the barracks) from all subjects they are shooting.
Citadel Photography follows the same rules as media with respect to access to campus buildings, faculty and staff and cadets.
Televisions stations are asked to give Public Affairs as much notice as possible when wanting to do live shots from campus so appropriate parking and security arrangements can be made.
Photography at
parade
The
Citadel has a designated media area between the bleachers for photographers
and film crews to shoot parade. Photographers and film crews may also
stand around the perimeters of the parade ground. However no one is allowed
on the parade deck during parade. If you have specific questions, contact
the Public Affairs Office at 843.953.6779.
During parades, presidential aides are stationed to assist all visitors in knowing what areas are suitable for photographers and film crews.
Special circumstances
Public
Affairs may, at its discretion and with the approval of the commandant
of cadets and the college president, institute a media pool system in
cases of breaking news or high media interest in the college. A media
pool will consist of 1 video camera, 1 producer, 1 soundman; 1 still photographer,
1 wire writer and 1 PAO escort. Media pools will be rotated daily. All
video footage, limited stills and questions and answers from the writer
will be given/shared with other media organizations requesting such information.
Citadel Photography
Citadel
Photography, a division of the Public Affairs Office, was established
in 1985 as the official entity authorized to take photos for college publications,
events and athletics.
The mission of Citadel Photography is to provide images that the college can use to promote the institution and its programs. A secondary mission of Citadel Photography is to work with and train cadets in photography.
The college owns the copyright and rights to all images produced by Citadel Photography.
Citadel Photography has the sole right to sell Citadel photographs to departments and individuals on campus. The revenue produced by Citadel Photography is returned to the college to support the general needs of The Citadel. Any other sale of Citadel photographs constitutes unauthorized competition. While it is expected that those within departments will take some of their own photos for departmental publicity, Citadel departments wishing to use services other than those provided by Citadel Photography should follow the requirements of the state procurement policy. Please inform the Public Affairs Office of any scheduled photo shoots or filming.
Scheduling a photo
shoot
Departments
and organizations can schedule a photo shoot with Citadel Photography
through its website at http://photo.citadel.edu
The photographer requires two working days notice to schedule a shoot.
For questions, please contact Public Affairs at 843.953.2155.