Procedure #: 600.080

Written By: Ralph Earhart Director, Financial Services

1.0 Introduction

A. Grants are awarded to The Citadel for work to be conducted under the supervision of a Principal Investigator. The Principal Investigator is generally a faculty member.

B. The Principal Investigator generally submits a budget along with the grant application. In the budget the faculty member explains how the funds will be spent.

C. Different grantors have different rules with respect to rebudgeting grant funds. The Grant Accountant can assist Principal Investigators in determining the rebudgeting requirements when rebudgeting is needed. It is the Principal Investigator who must seek permission for the rebudgeting, if required. All approvals for rebudgeting must be received in writing and a copy provided to the Grant Accountant who will put the approval in the grant folder.

D. The Citadel has no review mechanism to check behind a Principal Investigator to confirm that the investigator spent the funds awarded for the items indicated in the grant application.

2. Policy

A. Principal Investigators are aware of the items requested in a grant application. They are responsible for proper completion of the grant and have the professionalism to make every attempt possible to complete the grant, making any adjustments in actual items to be bought as the situation dictates. The Principal Investigator is responsible for the proper spending of grant funds. The Principal Investigator should understand the concept of the action he is to take when funds are awarded and that person has the knowledge to make adjustments to items noted in the grant application.

B. It is the Principal Investigators responsibility to send any questions concerning the proper spending of funds to the grantor prior to making an expenditure which might be questionable if an outside person reviewed the spending on a grant.