PAYING TRAVEL EXPENSES

Once you have your travel approval, decide how you want to pay. You have a choice of either getting an individual corporate credit card or using your own personal credit card.  Without using a credit card, you ask the college to pay upfront for airfare, registrations, hotel accommodations and then get reimbursed for meals and miscellaneous expenses when you return. Remember - you must obtain a Travel Authorization Number before any travel items can be paid for.

Here are a few money tips:

• PREPAY airfare, registration and hotel expenses by completing a Purchase Requisition (PR).
• Get an individual corporate credit card account because it really is easier to pay with this as you go and be reimbursed after your trip. (Contact Jessica Morales 953-5376)
• EARLY REIMBURSEMENT: Use this to get reimbursed before your trip for airfare and registrations bought with your individual corporate credit card, personal check or another credit card. Complete a travel reimbursement document and attach receipts. Note on the form that the payment is prepaid.
• Travel ADVANCE: If 80% of your expected meal and lodging expense is over $250, you may get a travel advance. You must complete a PO for this advance.

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