Financial Services
Foreign Travel
The Foreign travel process is almost identical
to the process for domestic travel. You should note the following:
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When traveling outside the United States, Canada and Puerto Rico, employees
are entitled to reimbursement of actual costs in obtaining meals. Employees
may elect to seek reimbursement using the maximum daily rate for meals
as established by the federal government per diem rates for travel in foreign
areas. These amounts can be claimed without receipts. If reimbursement
amounts exceeds the federal per diem rates, employees will be required
to present receipts in order to substantiate the claims. (http://aoprals.state.gov/content.asp?content_id=184&menu_id=78)
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Travel advances may be obtained for 80% of all of your estimated expenses
as listed on your Travel Authorization Form. You must complete a
DO or PR for this in advance.
Any money the college gives you in advance of your
trip is in U.S. dollars, and any money it reimburses you after the trip
is also in U.S. dollars. you are responsible for exchanging those
dollars for the currency of the foreign country you visit.
Keep track of the exchange rates as you travel. Complete your
TRD when you return as you would for domestic travel and document the source
for the exchange rates you used (e.g., Wall Street Journal).
Financial Services
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