Cars
Citadel Motor Pool
The Citadel Motor Pool has cars available for your business travel.
In order to use one of these
cars ...
Rental Car
If a Citadel car is unavailable, or your need a rental car in a city
you are visiting, you may rent a car. Currently, The Citadel does
not have a contract with a rental car company.
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Contact AAA Travel Agency (556-1692) for assistance or make your own arrangements.
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You will need to pay for your rental car with your individual corporate
DINER, or you personal credit card. When you return, you will include this
expense (and receipt) on your Travel Reimbursement Document (TRD).
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You do not need to purchase additional insurance when you rent a car.
However, to help control damage claims involving officially authorized
rental vehicles, the college's insurance provider requires that, before
accepting a rental car, the employee walks around the car and records any
existing damage. If damage is seen, it should be pointed out to the
rental agent and noted, in writing, by the agent on the rental agreement.
When the car is returned, the process should be repeated and additional
damage or the absence of additional damage should also be noted on the
rental agreement.
Personal Car
You can drive your own car on a college business trip. (You may even
do this in lieu of flying.) If you choose to drive your own car:
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You are reimbursed 50.5c/mile if a Citadel car is unavailable. You must
attach the Motor Pool Proof of Unavailability to your TRD. If a Citadel
car is available, you are reimbursed 46.5c/mile.
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Compute mileage using your actual odometer reading.
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If you are driving instead of flying, the maximum reimbursement will be
the comparable airfare to your destination.
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You are responsible for your own car insurance, and if you are in an accident
your insurance is the primary coverage.
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You need to complete a TRD as you would for any other travel expenses.
Travel
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