Travel
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Air Travel
Purchase airline tickets from a AAA travel agency (556-1692) or on-line
with your own credit card or individual corporate Diner's Club card if
less expensive. AAA is the only travel agency that can be used.
You may need to give AAA a Purchase Requisition or Purchase Order number.
If you use your own credit card or individual corporate Diner's Club card,
you may then elect early reimbursement.
Reservations should be made as early as possible in order to take advantage
of any promotional or discounted air fares.
The college encourages Saturday night stays when the cost of air fare without a Saturday night stay is greater than the additional lodging and meal expenses.
After your trip, attach the last page of your ticket (the passenger receipt) or the printed receipt with the boarding pass if a passenger receipt was not provided to your TRD. This is required even if your ticket has already been paid for.
If your travel plans change before you start your trip, contact your travel agent or the airline to change your ticket.
If your plans change while you are traveling, contact the airline and use your DINER card, your personal check, charge card, or cash to pay the fees. When you return, clearly explain your change of plans on your TRD so your reimbursement is not delayed.
Unused tickets are like cash. Return all refundable tickets to the travel agent for credit to your DINER, or the college's account.
You pay the extra cost for first class and business class travel unless it is necessary to accommodate a disability or for another valid reason. You must have prior approval from a vice-president on your TRD. If you travel frequently and need this kind of accommodation, a single annual letter rather than one per trip may be more convenient.