Minutes of the second meeting

on Thursday, 14 February, 2002, 11:00 a.m.

Present: Nancy Bell, Alix Darden, Mark Del Mastro, Donna Gibson, Peter Greim, Hughes Hoyle, Susan Simmons, Rod Welch.

Committee actions taken between the first and the second meeting:

1. The subcommittee recommendations regarding new CF-funded faculty office PCs were presented to the committee by e-mail. The committee voted by e-mail to recommend that the following faculty members should receive new PCs:

William P. Bloss

John S. Carter

Mark P. Del Mastro

O. Robert Emory

Mary Greenawalt

Albert E Gurganus

Tom Kindel

Keith Knapp

Aquila Lipscomb

William Sharbrough

Katya Skow-Obenaus

Donald Sparks

Michael H. Woo

2. The committee decided to issue a second call for applications with a deadline after the Christmas break. Any applications submitted after the November 9 deadline would be considered in the second round.

3. The committee received 22 applications for the remaining 7 PCs. The subcommittee reviewed all applications and submitted its report to the full committee on 12 February.

4. In November, the committee approved by e-mail the following motions concerning the minutes of individual committee meetings:

a) Minutes of the Computer Services Committee can be approved by e-mail vote.

b) The committee chair is expected to e-mail a draft of the minutes to all committee members not later than three days after the meeting.

c) Each committee member may request, by e-mail to all committee members, and within 24 hours after delivery of the draft, an amendment to the draft of the minutes.

d) An e-mail vote on all amendments precedes (by one day) the final e-mail vote on the minutes.

e) The minutes of all Computer Services Committee meetings will be published electronically

5. The minutes of the first meeting were approved by e-mail and are accessible on campus through the Computer Services Committee web page.

Committee actions taken at the second meeting:

6. The committee recommends that the following seven faculty members should receive new PCs:

Pilcher

Toubiana

Feurtado

Saylor

Leverett

Staley
Lally

7. The committee adopted several recommendations of the subcommittee concerning computer upgrades or swaps for the remaining applicants. (The chair will inform all applicants by e-mail.)

8. The committee decided unanimously to present the generally poor state of The Citadel’s web sites to the administration and to ask for help. A workgroup was established to research and explain the problems and to recommend solutions.

9. The committee voted to restrict electronic access to individual minutes to the campus. This does not affect the publication of the annual report.

10. The committee considered changes to the committee charter and came to the following conclusions:

a) Any modifications necessary due to the restructuring of the college should be suggested by the Committee on Committees and not by each individual committee.

b) The committee should have one undergraduate and one graduate student member.

c) There will be only one administrative liaison on the committee, to be appointed by the director of ITS.

d) Part II (Structure) B (Subcommittees) is to read: The committee may form subcommittees to perform specific tasks.

e) The second paragraph of III.2 (Specific Activities of the Computer Services Committee) is to read:

The committee

-- recommends policies and improvements in matters of academic computing

-- assists in resolving differences between ITS and academic departments, when necessary

-- receives the annual report of ITS and reviews it to the extent that it relates to academic computing.

f) All references to IRM (Information Resources Management) will be replaced by ITS (Information Technology Services).

Meeting adjourned.