The Citadel Faculty Council (FC) Meeting Minutes

I. Call To Order and Agenda - Chair Rudolph called the meeting of the Faculty Council to order at 1100.

II. Attendees

III. Announcements – none

IV. Approval of Minutes from Last Meeting - The 11/15/11 minutes were unanimously approved.

V. Business

a. Faculty Committee Web Pages – moved, seconded, and passed, Faculty Committee web pages need to be expanded to include FAQs or more instructions/explanation.

b. Faculty Committee Record Keeping and Minutes – Some committees have not been keeping minutes or making their annual report to the Faculty Committee, particularly those meeting electronically. Chair Rudolph noted that the guidance is clear and we must ensure established processes are followed. A “deliberative assembly” is key to the process of most committee work. Faculty Committee will develop a policy for electronic meetings and forward the policy through campus council then through Academic Board, the Provost, and likely the President. It was also noted that if a committee is conducting electronic meetings, the committee’s bylaws should discuss the procedures so minutes would provide a record of a committee’s decision-making process. Chair Rudolph will draft a policy for presentation to Faculty Council.

c. Faculty Council Subcommittee Reports – the following also reflects the latest membership

1. Subcommittee for Faculty Council Constitution and Bylaws (Steve Cotter -Chair, Tom Dion, Siripong Potisuk) – a discussion occurred about the difference between Constitution and Bylaws. A constitution is “what” the committee does and the bylaws are “how” the committee does business. Chair Rudolph noted that Robert’s Rules recommends both documents. The Council moved/seconded/approved the Bylaws emailed out 12/8/11. Faculty Council Constitution changes will be presented in Jan.
2. Subcommittee for Faculty Governance (Frances Frame, Al Finch, Wes Dudgeon, Zane Segle) – the subcommittee is surveying other schools and compiling results on a spreadsheet noting no common consistency thus far.
3. Subcommittee for Faculty Recognition Awards (Joelle Neulander -Chair, Kirstin Steele, Tom Thompson, Tammy Graham – Joelle Neulander has met with the Provost and $10,000 will be available per year starting 2011-2012. The next step is to write rules and procedures. The Chair of the Awards Committee is willing to assume responsibility for faculty recognition. Chair Rudolph asked the subcommittee to present a status report at the February Faculty Council meeting..
4. Subcommittee to Update of Faculty Manual (Aaron Oberman -Chair, Tim Keogh, Mike Barth, George Rudolph) – work to be completed by the March 2012 meeting.

VI. Adjournment - Chair Rudolph adjourned the meeting at 11:47.

VII. Next Meeting – Jan 24, 2012, 1100 hours Bond Hall 295. Lt. Gen. Rosa is schedules to attend.

Respectfully submitted,

Steve Cotter, Secretary