Citadel Committee-on-Committees Mission Statement and Charter
The Committee on Committees participates in the staffing of the standing committees of the college as listed in Appendix A by recommending to the Provost a complete list of faculty members for each committee. The Committee also plays an advisory role in drafting committee charters, negotiating changes within them, and monitoring the effectiveness of both the individual committees and the overall committee structure.
Faculty Council elects one tenured faculty member from each school (plus the library) to serve on the committee. Academic faculty membership is restricted to tenured faculty members who have been employed at The Citadel for at least one full academic year at the time they begin committee service.Two members are chosen each year by an election of Faculty Council during a spring semester meeting. The individuals chosen in this election need not be members of Council.
Academic faculty members serve three year rotating terms, staggered so that at all times two-thirds of the committee have a collective memory of past decisions. No faculty member may serve on the committee for more than three years consecutively. If a faculty member cannot complete a term, the Faculty Council will select another member to fill the unexpired term. Time spent filling the term of another faculty member will not count toward the three-year rule outlined above.
The committee shall have a chair selected by committee vote at an organizational meeting held before September 30 of each year. The committee will elect its own chair from among those members who have served at least one year. The chair will serve a one-year term, but may be re-elected once. The chair schedules and presides over meetings, represents the committee before outside bodies, and undertakes whatever other measures are necessary to facilitate the work of the committee.
The committee must meet at least twice during the academic year (once in the Fall and once in the Spring). The chair must hold a meeting if requested in writing by at least one-third of the voting members. Each faculty member will have one vote; a quorum consists of four members.
III. Activities and Responsibilities
III.1. General Activities of Standing Committees
One of the Committee on Committee's functions is to gather, analyze, and disseminate information regarding the operation and performance of the standing committee structure at The Citadel. It is authorized to gather information by means of (a) direct request to a college administrative department or activity, an academic department, another standing committee, or any group or association of Citadel faculty, staff, or students; (b) the development and use of questionnaires and surveys; and (c) the use of previously published information.
The committee analyzes information through statistical summaries, compilation of written material, or other established methods. The analysis may provide the college with information pertinent to a particular issue, or it may substitute a recommendation for administrative action.
The committee disseminates information by means of (a) a report to a department or committee based upon a request for information, (b) reports generated from within the committee, and (c) periodic status reports to the college as specified in the charter.
B. Annual Report
The Committee on Committees will prepare an annual report summarizing the committee's activities over the previous academic year. The report must include all non-confidential decisions of the committee. Copies of this report, both in hardcopy and in electronic form, will be made accessible to all Citadel faculty, staff, and students.
C. Other Reports
The Committee on Committees is responsible for the timely dissemination of all non-confidential reports to the Citadel community. Committee reports shall be made available through the Library and through college-wide computer system access. Reports may contain recommendations or proposals. For the purposes of gathering information (see above), all committee reports are to be considered published information.
The work of the Committee on Committees consists of a series of tasks--units of work involving the gathering, analysis, and dissemination of information. The committee will assume tasks through one of the following means:
- Completion of tasks as articulated in the .Specific Activities. section of this charter.
- Completion of a report which includes information requested by an administrative department or activity, an academic department, another committee, the Faculty Council, or the Academic Board. Requests of individual faculty members must be made through the Faculty Council. Students or other individuals may not assign a task to the Committee on Committees except through one of the above-mentioned bodies.
- Tasks can be generated from within the committee. Any committee member may request that the committee study a topic or issue within its sphere of interest. The committee may also develop its own long-range projects or studies as part of its ongoing mission.
III.2. Specific Activities of the Committee on Committees
The Committee on Committees performs its principal task of staffing the different standing committees according to the following schedule:
Distributes a request for assignment form to the faculty
Receives faculty requests and begins work
Sends list of its recommendations to the Provost
Publication of assignments
The Committee also monitors the performance of the standing committees and effectiveness of the committee structure by periodically surveying the faculty and administration and by reviewing the committee reports kept on the web site and in the library. Each committee member shall serve as a liaison to several standing committees to request minutes and other documentation as appropriate to post on the web site and store in the library. The committee shall make such assignments at the first meeting each year.
The Committee negotiates modifications of standing committee charters with the relevant committee and with any affected administrative departments. The Committee on Committees sends consensus requests to Faculty Council for approval; in case of a lack of consensus, the Committee on Committees will send competing proposals to Faculty Council for consideration.
To ensure the efficiency and quality of committee work, the committee is granted a degree of autonomy over its own operations. Upon receiving a request from another college body, the committee will vote to accept or reject the request. A request for information can be rejected for the following reasons: 1) the request is unclear, in which case the committee chair will ask the requesting body to clarify any ambiguities and resubmit the request; 2) the committee's workload is currently too great to perform the task in the requested time frame, in which case the chair will return the request and suggest a date for re-submittal; 3) the task falls outside the scope or sphere of interest of the committee, in which case the chair will ask the requesting body either to submit the request to another committee, or (if the task falls within the scope of more than one committee) divide the task between the committees; or 4) the committee does not have the resources or the authority to complete the task, in which case the chair will explain which parts of the task cannot be completed, and the requesting body may resubmit a modified request.
V. Amending the Charter
The Committee on Committees may modify its charter upon approval by a majority vote of the Faculty Council.
Appendix A: List of Committees to be Staffed
- Athletic Advisory
- Campus Affairs
- Computer Services
- Core Curriculum Oversight
- Curriculum and Instruction
- Evaluation of Instruction
- Faculty Development
- Financial Affairs
- Global Initiatives
- Library Services
- Tenure and Promotion
- Tenure and Promotion Appeals
- Undergraduate Admissions
Revised November 2011